Finance & Human Resources Administrator

3 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

Dalhousie University’s Office of Advancement is responsible for all fundraising and alumni engagement activities at the Dalhousie University, including the University’s $750 million Bringing Worlds Together comprehensive fundraising campaign. A team of over 100 advancement professionals cultivate relationships with alumni and friends of the university and works with donors to help them achieve personal fulfilment through philanthropic investment which is used to support student success, scientific research, and community impact. With dual reporting to the Associate Director, Finance and Risk Management and the HR Advisor, the Finance and Human Resources Administrator takes a leadership role in advising, developing, implementing, tracking, and monitoring with regard to budgeting, accounting and financial functions for all units in the Office of Advancement. They will also play a crucial role in supporting the day-to-day HR functions of the Office of Advancement and will act as a key contact for Advancement’s managers and staff for HR-related issues.

Key Responsibilities

Administer and monitor the yearly operating budget for the units under the responsibility of the Vice-President, Advancement. Review and reconcile Financial Services general ledgers on a program and account basis and investigate and resolve discrepancies. Provide input to the annual university budget processes for the Office of Advancement, by researching and assembling relevant budget information to assist the Associate Director, Finance and Risk Management in annual budget submission and for mid-year and 3rd quarter reviews, providing cost projections based on detailed analysis of prior years’ spending. Coordinate procurement processes for the Office of Advancement by advising staff on policies and documentation required, initiating and submitting purchase orders, monitoring their status and resolving any issues. Act as the Office of Advancement’s primary point of contact for Dalhousie’s Talent Management team and hiring managers for the posting of job advertisements on Dalhousie’s PeopleAdmin recruitment site and assist managers throughout the search process. Administers the leave management system for the Office of Advancement, which includes training staff and managers on proper use, and liaising with Human Resources Data and System Analysis team to troubleshoot issues.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Undergraduate business degree with a minimum of three to five years of related experience is required (or an equivalent combination of education and experienced). Proven ability to exercise initiative, be self-directed and multi-task. Demonstrated ability to work independently, establish priorities in order to meet deadlines and problem-solve. Excellent written verbal and interpersonal communication skills. Good analytical skills and attention to detail in the context of the bigger picture. Proficiency in MS Office with expertise in Excel.

Assets

Experience working in a university setting. Experience in a fundraising setting, and experience with project management. Experience with Dalhousie Online tools.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

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