Administrative Secretary 2

1 week ago

Brandon, Canada Prairie Mountain Health Full time

POSITION SUMMARY

:

The Administrative Secretary II provides clerical and administrative support functions for the staff and clients who receive services from the program that they support. The Administrative Secretary II (Mental Health) functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

RESPONSIBILITIES:

Overview:

1. Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.

2. Sensitive toward the needs of the client is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.

3. Provides clerical support to the program staff and Managers by performing any or all of the following duties:

 Provides reception duties including directing incoming calls/taking messages and responding to in-person clients, families, health professionals and visitors  Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements  Uses appropriate electronic record programs appropriate for task  Organizes and maintains filing systems by program requirements  Ensures incoming and outgoing mail is prepared and distributed for al l program staff and managers as required  Prepares reports and data and distributes as necessary  Assists with booking meeting space and preparations, and book equipment needs as required.  Provides support for meeting minutes: taking, processing and distributing as required.  Provides Telehealth service support as required  Maintains and orders specific program forms and offices supplies  Archives information as per policy  Provides clerical support for photocopying, collating and distribution of materials  Processes documents such as minutes, letters, memos, reports, forms and agendas as directed  Prioritizes and types a high volume of a variety of complex, clinical material from dictated or handwritten material including transcription of health records, primarily clinical assessments and discharge summaries.  Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA and MH Act legislation.

4. Takes the lead in arranging for equipment ordering and repair as required.

5. Accepts orders, receives, completes and tracks requests made to the program.

6. Maintains inventories and supplies in coordination with Materials Management.

7. Ensures that the program entry area presents in a welcoming, professional organized manner.

8. Provides the necessary database development and data entry support to program.

9. Manages petty cash, billings, process payments, balance and reconcile as required. Prairie Mountain Health 3 of 4 Administrative Assistant March 30, 2023

10. Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.

11. Provides administrative support to other departments as requested.

12. Enters and maintains payroll schedules for program staff and Managers as required.

13. Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.

14. Reports urgent matters to appropriate Manager or Director immediately.

15. Other duties as assigned.

  • Administrative Secretary 2

    4 weeks ago

    Brandon, Canada Prairie Mountain Health Full time

    QUALIFICATIONS - Grade 12 education (Manitoba Standards) - Certificate in Business Office Administration course or equivalent education - One (1) year related experience - Other combination of education and experience may be considered - Demonstrated knowledge of medical terminology - Demonstrated competency in using current office technology and equipment -...

  • Administrative Secretary 2

    4 weeks ago

    Brandon, Canada Prairie Mountain Health Full time

    QUALIFICATIONS - Grade 12 education (Manitoba Standards) - Certificate in Business Office Administration course or equivalent education - One (1) year related experience - Other combination of education and experience may be considered - Demonstrated knowledge of medical terminology - Demonstrated competency in using current office technology and equipment -...

  • Administrative Secretary 2

    1 week ago

    Brandon, Canada Prairie Mountain Health Full time

    QUALIFICATIONS - Grade 12 education (Manitoba Standards) - Certificate in Business Office Administration course or equivalent education - One (1) year related experience - Other combination of education and experience may be considered - Demonstrated knowledge of medical terminology - Demonstrated competency in using current office technology and equipment -...

  • Bookkeeper/secretary

    3 weeks ago

    Brandon, Canada K&J Construction Full time

    Duties - Process payroll - Keep financial records and report to management - Reconciliation of all accounts - Government remittances - Prepare financial and accounting reports - Data entry - Invoicing to customers - Accounts receivable tracking and collection - Accounts payable - coordinating vendor invoices and processing payment - Benefits administrator -...

  • Secretarial/clerical

    2 weeks ago

    Brandon, Canada Brandon School Division Full time

    **Position is 4.00 hours per day, Monday to Friday, 12 months per year.** **Purpose of Position** The Administrative Assistant (School - 12 Month) contributes to the smooth and effective operation of the Brandon School Division, providing services in confidential office administration, reception, clerical and financial support services. **Duties and...

  • Administrative Level 3 Sanitation

    1 week ago

    Brandon, Manitoba, Canada eBrandon Full time

    This position is responsible to perform a variety of clerical, customer service, support services, and assume the responsibilities of the Administrative Assistant, both in the office and in the scalehouse, as required. Two (2) years of office experience in a secretarial/administrative field to have demonstrated competence in related tasks. Proficient use of...

  • Administrative Level 3 Sanitation

    1 month ago

    Brandon, Canada eBrandon Full time

    ** More than one position may be filled from this competition**This position is responsible to perform a variety of clerical, customer service, support services, and assume the responsibilities of the Administrative Assistant, both in the office and in the scalehouse, as required.MANDATORY QUALIFICATIONS & EXPERIENCEGrade 12, G.E.D., C.A.E.C., or Mature High...

  • Administrative Assistant/Office

    1 week ago

    Brandon, Manitoba, Canada eBrandon Full time

    Brandon School Division is currently accepting applications for an Administrative Assistant (Facilities/Transportation). Please visit the Brandon School Division website at Careers ) to view the full job posting and to apply online. The Administrative Assistant (Facilities/Transportation) provides confiden tial administration, reception, and clerical...

  • Clerk 3

    7 days ago

    Brandon, Canada Shared Health Full time

    **Requisition ID**: 361540 **Position Number**: 20065954 **Posting End Date**: June 27, 2024 **City**: Brandon **Employer**: Shared Health **Site**:Shared Health - Westman Laboratory (Brandon) **Department / Unit**: Westman Lab - Histology **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**:...

  • Fertilizer Administrative Associate

    2 weeks ago

    Brandon, Canada Federated Co-operatives Limited Full time

    Federated Co-operatives Limited (FCL) is hiring a Fertilizer Administrative Associate on a Temporary basis. This position is a remote opportunity and is based in Brandon, Manitoba. This is a term position for approximately 18 months. Do you have great attention to detail, proficient experience in Accounts Payable/Receivable and Administration? This might...

  • Administrative Assistant

    1 week ago

    Brandon, Manitoba, Canada Shared Health Full time

    Requisition ID: 356325Position Number:Posting End Date: April 2, 2024City: BrandonEmployer: Shared HealthSite: Shared Health - Brandon Regional Health Centre - MTCCDepartment / Unit: Med Transport Coord Center - ERSJob Stream: Non-ClinicalUnion: Non UnionAnticipated Start Date - End Date: ASAP - 05/30/2025Reason for Term: Other LeaveFTE: 1.00Anticipated...

  • Accounts Administrator

    1 week ago

    Brandon, Manitoba, Canada Shoppersmall Brandon Full time

    The Accounts Administrator is accountable to the General Manager for ensuring the timely and accurate collection/recording of tenant rents and other revenue as well as various types of fees for Shoppers Mall in Brandon, Manitoba.DUTIES AND RESPONSIBILITIES1. Accounts Receivable and Property Reporting - Completes a wide range of reporting functions including...

  • Salary & Benefits Administrator

    1 week ago

    Brandon, Manitoba, Canada Assiniboine Community College Full time

    Overview Salary & Benefits Administrator Human Resources Full-time, Term (March 2024 to September 2025) Competition # 120-23/24 Brandon, Manitoba Salary: $52,536 to $60,509 annually ($27.87 to $32.10 hourly) Classification: Clerk 5 Assiniboine Community College has been providing exceptional learning experiences that have been transforming...

  • Administrative Assistant

    1 week ago

    Brandon, Canada Shared Health Full time

    **Requisition ID**: 356325 **Position Number**: 20064790 **Posting End Date**: April 2, 2024 **City**: Brandon **Employer**: Shared Health **Site**: Shared Health - Brandon Regional Health Centre - MTCC **Department / Unit**: Med Transport Coord Center - ERS **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date - End Date**:...

  • Receptionist/administrative Support

    1 week ago

    Brandon, Canada Alternative Landscaping Ltd. Full time

    **Alternative Landscaping Ltd** is hiring a **Receptionist/Administrative Support**, the first point of contact for visitors to our office. Their role is to create a welcoming environment for the company, its clients, and team members and manage day-to-day office duties. A proactive mindset, customer service demeanor, an eye for details, and a willingness to...

  • Financial Administrator

    1 week ago

    Brandon, Manitoba, Canada Assiniboine Community College Full time

    Financial AdministratorBrandon, Manitoba (On-Campus)Full-time, RegularCompetition # /23Salary: $49,591 to $56,626 annual ($26.22 to $29.94 hourly)Classification: Accounting Clerk 2Assiniboine Community College strives to create Exceptional Learning Experiences for our students. We put a high priority on student success and are committed to building an...

  • Office Administrator

    1 month ago

    Brandon, Canada eBrandon Full time

    Number of Positions: 1Location: BrandonYOU matter to US! If you are looking to join a company of motivated people who make a difference, you've found us! If your skills align with our position description below, we are looking forward to hearing from you!This position is a full-time opportunity based in Brandon, Manitoba.Hours:  Monday - Friday 8 AM - 5...

  • Team Leaders

    1 month ago

    Brandon, Canada Family Visions Inc. Full time

    • Valid Emergency First Aid & CPR • Clear Criminal Record Check (within the last 3 months) • Clear Adult Abuse Registry Check (within the last 3 months) • Grade 12 Education • Valid Driver’s License and access to a reliable vehicle for daily use. • ...

  • Team Leaders

    1 month ago

    Brandon, Canada Family Visions Inc. Full time

    • Valid Emergency First Aid & CPR • Clear Criminal Record Check (within the last 3 months) • Clear Adult Abuse Registry Check (within the last 3 months) • Grade 12 Education • Valid Driver’s License and access to a reliable vehicle for daily use. • ...

  • Team Leaders

    1 month ago

    Brandon, Canada Family Visions Inc. Full time

    • Valid Emergency First Aid & CPR • Clear Criminal Record Check (within the last 3 months) • Clear Adult Abuse Registry Check (within the last 3 months) • Grade 12 Education • Valid Driver’s License and access to a reliable vehicle for daily use. • ...