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Vendor Maintenance Clerk

2 months ago

Edmonton, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.
 

We are seeking top-tier talent to join our Corporate Services team and support our construction operations by applying your expertise to various Corporate Services business initiatives. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

 

About the role

 

Reporting to the Supervisor, Accounts Payable, the Vendor Maintenance Clerk is accountable for ensuring the maintenance and setups of new and existing vendors and that it is corporately compliant.  Vendor Maintenance must exercise considerable discretion in activities with banking information of vendors, employees and other confidential setup requests.  Vendor Maintenance acts as a business partner and key contributor within the Accounts Payable team and is a representative of the finance function. 

 

 

As a Vendor Maintenance Clerk at Graham you will:

 

 

  • Build and maintains constructive and effective working relationships with key operations stakeholders, internal and external team members. 
  • Identifies and contributes to the ongoing development of systems and processes, identifies benchmarking opportunities and continually challenges the status quo.
  • Participate in meetings with Accounts Payable team to evaluate business requirements, communicate expectations and evaluate process optimization opportunities.  Contribute, create and maintain a positive work environment that fosters the success of a high performing Accounts Payable team.
  • Maintain and setup vendor core information, including banking and GST, while ensuring compliance with CRA regulations and Canadian law.  Work closely with cross functional teams to coordinate vendor setup and edits (Accreditation and Risk).
  • Review annual CRA/IRS filings (T5018/1099)
  • Perform quality assurance to ensure Accounts Payable; Post and Document Control are in compliance with Accounts Payable processes and procedures.
  • Ensure Vendor Core Masters and this section of SAP/Costpoint is operational, and escalate any system issues.
  • Backup to the AP Invoice Administrator for incoming invoices to the Accounts Payable email box.
  • Perform special projects as directed and assist with cross functional areas within Accounts Payable where required.
  • Work towards individual annual goals, key performance indicators, and performance targets aligned with the overall Accounts Payable Team and Graham’s organizational objectives.
  • Create, analyze and distribute metric reports where required.
  • Dedicated to meeting the SLA’s of the Accounts Payable organization and its service groups.
  • Ensure all information related to the Accounts Payable vendor process is appropriately stored in accordance with Graham’s policies and procedures.
  • Accountable for delivering consistent, accurate, relevant and timely management information to all key stakeholders for insight and decision making purposes

 

Qualifications/Experience

 

  • Preferably post-secondary Degree in Accounting, Finance or Commerce or equivalent experience
  • 2+ years accounting experience with vendor core master systems and setup
  • Able to multi-task and be flexible in a fast paced environment
  • Detail oriented with a drive for efficiency and timeliness
  • Strong analytical, interpretive, organizational and problem solving skills
  • Excellent communication skills
  • SAP/Costpoint experience is an asset

 

 

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
 

No unsolicited resumes or phone inquiries from agencies, thank you.

 

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.