Accounting Clerk

4 months ago

Edmonton, Canada Hi-Tech Seals Inc. Full time

Hi-Tech Seals is an industrial seal, gasket, and rubber/plastic component manufacturer and distributor with a focus on providing superior value to our customers. We continually invest in new and innovative products, services, and equipment with the intention of helping our customers grow and prosper in an ever-changing world economy. Hi-Tech Seals offers a broad range of seals and sealing related products, including: o-rings, back-up rings, t-seals, wipers, rod and piston seals, u-cups, engineered thermoplastic seals, wear rings, vee packing, oil seals, braided packing, retaining rings, bonded seals, mechanical seals, custom molded and machined rubber and plastic components, cast urethane components, Tungsten Carbide components, ceramic components, threaded plugs, custom cut gaskets, spiral wounds, and ring type joint gaskets.

At Hi-Tech Seals our people are our competitive advantage. With over fifty in-house training courses, Hi-Tech Seals is committed to continual education of our employees in both a professional development and career growth manner. In addition, Hi-Tech Seals supports external training programs to help employees advance in their career.

Join a company that excels in developing and empowering employees to reach their potential.

**Main Responsibilities**:
**Accounts Receivable**

Responsible for
- Act as back up for Accounts Receivable Clerk
- Daily invoicing through customer portals
- Monthly customer statement processing
- Sending notifications of past due accounts
- Contacting customers to facilitate payment schedules
- Resolving outstanding receivable issues and liaising with salesmen regarding same
- Answering customer questions
- Ability to review discrepancies
- Daily posting of received payments
- Processing credit cards
- Payment reconciliation
- Weekly reconciliation of cash received through counter sales

**Accounts Payable**

Responsible for
- Act as backup for Accounts Payable Clerk
- Ensuring invoices are processed in an efficient and timely manner
- Insert appropriate vendor number and General Ledger code onto invoices
- Enter invoices into system with correct vendor name, date, amount, invoice number, and general ledger coding
- Maintenance of petty cash disbursements
- Responsible for processing biweekly payment runs
- Print reports and assemble documents pertaining to payments
- Submit payment run information to management for authorization

**Payroll**

Responsible for full cycle payroll.
- Collect, verify, and input employee information upon hiring.
- Verify hours and last day worked for layoffs and terminations, create ROE, and calculate final payments when required.
- Verify accuracy in timesheets.
- Note and process any payroll adjustments or changes.
- Process bonuses and commissions as required.
- Run payroll accurately and on time through PayWorks.
- Process and submit bi-weekly RSP liability.
- Respond to employee inquiries.
- Process T4 statements at year end.
- Process annual reporting.

**Document Management**

Responsible for scanning and electronically filing documents into the document management system.
- Act as back up for Doc Focus Clerk
- Sort and scan paper documents electronically (remittances, packing slips, purchase orders, kits, etc.)
- Data entry projects as required

**Administrative**

Responsible for ensuring clerical duties are performed in the department.
- Open and distribute mail
- Provide administrative support to Finance staff

**Qualifications**

**Education**
- College Certificate, Diploma, Degree in accounting or similar

**Professional Certifications**
- Payroll Compliance Practitioner (PCP) - an asset

**Skills & Abilities**
- Strong knowledge of accounting principles and guidelines
- Oral and written communication skills with superior telephone skills and professional disposition
- Working knowledge of payroll related legislation and guidelines

**Experience**
- 5 years in accounting at mid-level.
- 3 years of Payroll Administration experience.

What you get out of this deal:

- A great career with a longstanding successful company
- A competitive salary
- A strong benefit plan with flexibility
- An RSP plan with employer matching contributions
- Extensive in-house training
- Supported external training.
- The chance to work with a strong and driven team.

At this time, we respectfully ask recruiters to not contact us about this position.

**Job Types**: Part-time, Permanent
Part-time hours: 24 per week

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Profit sharing
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- We do not offer remote work, is this a requirement for you?

**Education**:

- Secondary School (required)

**Experience**:

- payroll: 3 years (required)
- accounting: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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