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Position Information Position Number P00831 Position Title Toolroom Attendant (On-Call) Division/Portfolio Trades and Apprenticeship Department/Program Portfolio Dean's Office Support (P4) Location Kelowna Other Flexible Work Options Your Opportunity Under the supervision of the Coordinator, Trades Support, with direction from the Trades Department Chair(s) and/or Program Administrator(s), the Toolroom Attendant provides exceptional support and assistance to instructors and students in the Trades programs by issuing tools, equipment, and materials to students, maintaining tool room inventories, maintaining and repairing tools and small equipment, procuring program materials including processing and reconciling packing slips, web requisitions, credit card statements, credit memos, and invoices, and administering first aid as required. May provide support and assistance by monitoring students and the shop area. Functions and Duties 1. Responsible for daily issuance of materials to students in an efficient and courteous manner including, but not limited to, tools, equipment, tags, toolboxes, and lockers and ensuring items are returned accordingly. Maintains record of individual tool inventories, master combinations, and student and staff loaned tools and equipment for each class.

2. With direction from the Health & Safety department, ensures that fire, WHIMIS, and OHS practices are followed, ensures safety devices are properly installed and utilized on all tools and small equipment. As needed, completes toolbox safety meeting(s) with vendors delivering or performing work onsite as well as completes shop inspections. May provide support and assistance by monitoring students and the shop area.

3. Acts as primary first aid attendant by providing first aid, as appropriate, to staff and students, maintaining first aid supplies, tidying up after a first aid call, submitting first aid report(s), and liaising with the Health and Safety department regarding incidents, additional cleaning, and restocking of supplies.

4. Controls and maintains permanent inventory and record of tools, equipment (capital and non-capital), and consumable items. Marks tools and equipment for departmental identification. Tracks any stolen, lost, or loaned equipment and/or materials and advises on status accordingly.

5. Maintains, repairs, and overhauls small equipment including, but not limited to, hydraulic and hydraulic-testing equipment; electrical tools and lab equipment; basic electronic and testing equipment; pneumatic tools and equipment; hand tools; welders; sanding machines; jointers; and basic shop equipment. Maintains a preventative maintenance program for all tools and small equipment. As needed, may make recommendations on maintenance requirements for all tools and equipment.

6. By projecting operational requirements for class(es), sources quotes, procures, and assembles capital and non-capital materials accordingly in liaison with the Department Chair(s), Program Administrator(s), instructor(s), local vendors, and Purchasing department. Maintains and updates vendor catalogues for purchase orders. Prepares and submits web requisitions through online Web Requisitioning platform (FAST).

7. Submits invoices and credit memos through the electronic approval system (Etrieve) tracking status of submitted financial documents. Updates electronic purchase log(s) with invoice, credit memo, web requisition, and VISA information and amounts. Reconciles credit card statements monthly. Follows up with Accounts Payable, Trades Financial Analyst, Purchasing department, and/or vendors regarding outstanding financial documents.

8. Prepares invoice(s) for shop materials, used by staff and students, and student toolboxes by listing cost of item(s) and calculating tax(es) for payment processing by Trades and Apprenticeship office. In collaboration with instructor(s), Trades Client Services Assistant(s), and Central Stores, confirms student request and payment for toolboxes and delivery to Regional campus(es), if needed.

9. Participates in budget meetings with the Department Chair(s) and Trades Management team providing an update on the status of the department material budget(s) and procurement.
10. Ensures shop is prepared for class(es) by maintaining and cleaning the toolroom area and shop space, opening and closing the shop area, ensuring program materials, including but not limited to tools, consumable materials, and toolboxes, are prepared prior to start of class, arranging for cleaning and repair of protective clothing, and starting up and shutting down equipment, such as welders and compressors.

11. Prepares and submits work orders to the Coordinator, Trades Support for work requiring completion by the Trades Technician and/or Trades Compound Attendant. As required and assigned, may assist with or complete work order(s).

12. In absence of the Trades Compound Attendant, operates forklift, accepting, off-loading, and accounting for deliveries to Trades shop(s). Conducts daily safety and maintenance checklist on forklift(s) prior to operation. Reports any required maintenance to the Coordinator, Trades Support. Regularly reconciles packing slips and invoices to purchase orders and web requisitions to ensure all supplies and materials have been received.

13. As needed, assists the Trades Compound Attendant with snow removal within the Trades compound(s) including, but not limited to, the front of the shop doors and entrances, storage areas, scrap bins, and dumpsters.

14. In the absence of the Trades Compound Attendant, assists with the pick-up, delivery, and transportation of equipment and parts from suppliers and between all Trades campuses. Participates in the Rotating Trades move and other program moves, including the tear-down, loading, transportation, and setup of materials and equipment. May be required to safely operate a Trades Fleet Vehicle or rental vehicle.

15. Performs other related duties as required Education and Experience Completion of Grade 12 or equivalent is required. A minimum of 1-year related experience is required. Background in Trades would be preferred. Background in Purchasing would be an asset.

Must possess a valid Occupational First Aid – Level 2 certificate, WHIMIS certificate, and a valid

Forklift Operator certificate or be willing to undergo training and certification.

Experience with Excel would be considered an asset.

Valid Class 5 BC Driver’s license and ability to operate a five-ton vehicle would be considered an asset. Skills and Abilities - Skilled at using the internet and Microsoft Office including MS Word, MS Excel, MS Outlook, and MS Teams
- Skilled in purchasing and maintaining computerized purchase logs and inventories
- Skilled at maintaining and repairing tools and small equipment
- Demonstrates good verbal and written communication skills
-Demonstrates exceptional customer service skills and ability to work cooperatively and effectively with students, staff, and vendors
- Able to prioritize, be flexible, and manage a high-work volume and competing priorities to meet deadlines
- Able to work effectively both independently and as part of a team
-Able to perform work of a routine nature with minimal to no direct supervision
-Able to physically perform the job duties as this position requires frequent mobility, bending, reaching, standing, and lifting over 35 lbs. Preferred Qualifications Desired Start Date 10/01/2024 Position End Date (if temporary) 02/28/2025 Schedule Given on-call nature of position, schedule would be determined based on coverage required.

Successful candidate would be working between 7 hours to 8 hours per day and not exceeding 35 hours per week.

Successful candidate would be primarily providing toolroom coverage, at either the Kelowna or Penticton campuses, when Toolroom Attendant is on leave.

Successful candidate may also provide support during program moves between the Vernon Main Trades Campus, Salmon Arm Trades Campus, and Penticton Campus. Program moves involve the loading, unloading, and setup of equipment. Annual Salary/Hourly Rate $26.92 - $30.74 Appointment Type Support - On Call Special Instructions to Applicants Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a union observer during interviews and final selection of candidates. Employee Group Support Posting Detail Information Competition Number C002904 Posting Open Date 08/22/2024 Posting Closing Date 09/02/2024 Open Until Filled No Inclusion Statement Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application

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