Executive Assistant

2 months ago

Richmond, Canada EllisDon Full time

You as an Executive Assistant will:

Be professional, punctual, and have a high attention to detail Be the primary point of contact for all communication and scheduling for the Senior Vice-President of BC Manage calendars, coordinate schedules and arrange travel details & itineraries Provide accurate word-processing support by composing and editing a variety of documents. This includes, but is not limited to highly confidential correspondence, contracts, proposals, invoices, filing and expense reports Provide administrative support including document filing, printing and collating Assist in the scribing of minutes and notes, which are often confidential in nature Plan, organize and coordinate meetings and special events, including charity events and fundraising Assist with meeting preparation by confirming locations, attendance and advance documentation (reports, presentations etc.)  Assist in the coordination and general administration of the office Coordinate and track company charities, hotel corporate rates, sponsorships and hockey season tickets Provide back-up coverage to reception on an as-needed basis (vacations, sick days) Oversee and ensure duties of receptionist are maintained, generally including: Office Supply Management Supplier coordination and ordering (coffee, beverages, office general) General office maintenance coordination In/out office mail coordination

Is this the right role for you?

You are professional, punctual and have a high attention to detail You have eight to ten years of experience as an Administrative or Executive Assistant, or a similar role You are proficient and can navigate PDF files, Microsoft Word, Excel and PowerPoint You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization Ability to exercise good judgment by assessing the criticality of a situation, making decisions by recognizing scope of authority, and escalating to the appropriate individuals when required You display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

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