Advisor, Corporate Asset Management

Job Description

JOB TITLE: Advisor, Corporate Asset Management

DEPARTMENT: Corporate Support Services

POSTING NUMBER: 106126

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Temporary 18-months

HOURS OF WORK: 35 hour workweek

LOCATION: Hybrid Model*– when working onsite, you will report to the location of City Hall.

SALARY GRADE: 11

SALARY RANGE: 1ST STEP: $87,514.00 per annum

2ND STEP: $91,015.00 per annum

3RD STEP: $94,655.00 per annum

4TH STEP: $98,454.00 per annum

JOB TYPE: Union

POSTING DATE: June 10, 2024

CLOSING DATE: June 21, 2024

AREA OF RESPONSIBILITY:

Reporting directly to the Manager, Corporate Asset Management, this individual is responsible for leading the delivery and ongoing management of an effective departmental asset management plan for various operating departments which includes a diverse group of assets. Interact on a regular basis through formal and informal meetings with departmental management to thoroughly understand ongoing operating and capital business needs, while providing exceptional leadership, customer service, communication, and strategic insight. Provide recommendations on the prioritization of the City's infrastructure replacement needs given the City's available financial resources and new infrastructure funding supported by optimized evidence based decision making. Liaise with other senior business partners from Human Resources, Information Technology, Internal Audit, Service Innovation and Corporate Performance, Strategic Communications, and Corporate Finance/Client Services to discuss and address current and changing business needs by analyzing, recommending and implementing corporate performance solutions and process enhancements as they relate to the effective use, management and replacement of the City's infrastructure assets and delivering on Councils approved program service levels. Promote an environment of trust, respect, diversity, and inclusiveness throughout the organization. The Program Manager, Corporate Asset Management will play an active part in the development and shaping of the following functional key roles as carried through the Corporate Asset Management Office.

Key Roles:

Policy development Strategy development Asset management planning Implement asset management plans Asset management capability development Risk management and performance improvement Asset knowledge management

Ensures adherence to Departmental Policies and Procedures, Corporate Policies & Procedures, Generally Accepted Accounting Principles, provincial/federal regulations, and municipal By-Laws; interprets laws, regulations, guidelines, and policies for financial implications and/or compliance for non-routine or complex situations. Support the coordination and leading of corporate asset management improvement initiatives. Organize and lead the implementation (Corporate Asset Management network team) of project plans, business cases, and business process improvements through research, analysis and monitoring of relevant factors such as staffing, technological and organizational resources to meet corporate service standards, budget, timelines, policies and guidelines in alignment with City’s overall corporate asset management policy. Provide training to staff at varying levels within the organization on concepts and systems to foster an improved understanding of corporate asset management and develop capacity building within the organization.

Policy and Strategy Development

Collaborate with senior leaders on the management, investment approaches for asset management. Present and recommend priorities for tangible capital assets while ensuring Council established municipal service levels are maintained.

Asset Management Planning

Provide leadership and direct the development, implementation and management of the Departmental Asset Management plans Lead the development of asset management plans, working with internal and external resources to build capacity for asset management planning and develop a strong internal knowledge base Provide training to staff at varying levels within the organization on concepts and systems to foster an improved understanding of corporate asset management and develop capacity building within the organization. Assess, design, deliver and coach others to create awareness and understanding to support and sustain business changes. Provide pro-active strategic advice on critical issues, risk mitigation opportunities and recommend contingency plans. Work with CAM Network, CAM Steering Team, Project Leads- Asset Management and senior leadership to develop prioritized asset lifecycle management models to ensure optimized evidence based decision making. Prepare, lead and manage Requests for Proposals (RFP’s) and relevant contract documents on the acquisition of professional services and/or solutions, including the evaluation processes.

Implement Asset Management Plans

Develop options and recommendations for decision-makers to maintain the state of good repair program of The City of Brampton’s infrastructure. Report directly to the Manager of Corporate Asset Management to provide timely and relevant information to assess City priorities, negotiate resources, communicate progress and deliverables Liaise, coordinate and collaborate regularly with all the CAM Network, Steering Team members, operations and maintenance staff across the City. Negotiate, persuade and facilitate staff and Department Management toward resolution and direction on issues of infrastructure needs, asset management methodologies, and proposed directions Continuously review project direction and progress to provide subject matter expertise, well developed reporting and communication to key stakeholders and senior management.

Asset Management Capacity Building

Develop service area Departmental asset management plans and support the development and integration with the Corporate Asset Management Plan with Program stakeholders that will be used to guide the Programs’ short term operational and long term capital plans. Apply an extensive understanding of risk management, engineering, infrastructure, operations and program services to undertake risk assessments and determine asset criteria (asset levels of service) to support Program service delivery Apply expertise gained over years of experience to analyse and resolve unique, complex and non-recurring issues Identify and establish networks and relationships with relevant associations, other municipal asset management staff and upper tier peers etc., to effectively leverage the work of others Enhance departmental stewardship through ongoing education and building awareness by providing training and advice to the Department about the Corporate Asset Management Strategy Encourage role model client-oriented innovative solutions to meet Program and organizational needs Effectively apply project management methodology and implement project strategies by researching, analysing, and evaluating existing methods, procedure and protocols to ensure overall business needs have been addressed.

Risk Management and Performance Management

Lead and guide direct and non-direct reports throughout the department; all of whom are dedicated to the ongoing implementation of both corporate and departmental Asset Management Plans. Cultivate direct reports to build strong and lasting partnerships with clients and colleagues; ensuring that staff understands the customers’ perspective is the driving force behind all activities role modelling customer orientation to lead staff. Recruit, coach, motivate, train and evaluate direct reports while ensuring efficient and effective utilization of resources, recommends disciplinary action when necessary Provide guidance on technical and human resource issues Accountable for building, sustaining an engaged workforce, supporting/promoting succession planning within the Asset Management Section and building trust and confidence within the team and throughout the department and City

Asset Knowledge Management

Lead and guide direct and non-direct reports throughout the department; all of whom are dedicated to the ongoing implementation of asset information systems throughout the Corporation. Cultivate direct reports to build strong and lasting partnerships with clients and colleagues; ensuring that staff understands the customers’ perspective is the driving force behind all activities role modelling customer orientation to lead staff. Recruit, coach, motivate, train and evaluate direct reports while ensuring efficient and effective utilization of resources, recommends disciplinary action when necessary Provide guidance on technical and human resource issues Support and Lead Corporate Information Technology in asset information systems integration and leading technology best practices for knowledge management and training. Accountable for building, sustaining an engaged workforce, supporting/promoting succession planning within the Asset Management Section and building trust and confidence within the team and throughout the department and City

SELECTION CRITERIA:

This job has transitioned from non-union. Upon evaluation through the new job evaluation modernization initiative, minimum qualifications will be updated to be representative of the new CUPE criteria.

University degree in Engineering, Planning, Policy or other relevant discipline is required Master's degree in Business or other relevant discipline is an asset 3-5 years of progressive experience preferably in asset and portfolio management 2-3 years of supervisory experience an asset Thorough knowledge in the principles and application of asset management concepts and practices specific to the municipal environment Thorough knowledge of asset management. Thorough understanding of municipal infrastructure, engineering, operations, municipal finance and risk management including Municipal Maintenance Standards and applicable Legislation associated with inspection requirements. Understanding of the Municipal Act and other federal/provincial/municipal regulations and legislation is considered an asset Highly effective interpersonal skills to develop effective partnerships with operational and corporate staff. Excellent research skills using evidence informed decision making best practices, exercising a high degree of sound independent judgment and decision making with no clear guidance or precedent Excellent negotiation, facilitation and conflict resolution skills Excellent people management skills Excellent verbal and oral communication skills in order to articulate abstract concepts and ideas to senior management, program staff and other government agencies Ability to develop and make council presentations. Ability to build and lead teams with different expertise and interests toward common asset management objectives Ability to think strategically and look to the long term to identify issues and risks well in advance of them becoming critical Strong customer service philosophy to deliver work plan outcomes that meet the needs of end users Political acuity. Effective time management skills and the ability to meet deadlines and juggle multiple priorities in a very dynamic and changing environment Results oriented High adept at exercising tact and diplomacy Master's degree or AAM designations is an asset Member of Canadian Network of Asset Managers (CNAM) preferred Institute of Asset Management - Certificate in Asset Management or equivalent is an asset PROSCI- Change Management Certification or equivalent is an asset.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

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