Admin Assistant

4 weeks ago

Toronto, Canada North York General Hospital Full time

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Admin Assistant - Cancer Care
This exciting position combines responsibilities to support the Breast Cancer Integrated Care Collaborative (ICC) and to provide administrative support to the Program Director, Ambulatory and Cancer Care Program. As part of your responsibilities to the Breast ICC, you will be coordinating and supporting multidisciplinary tumor board rounds for Breast, Gastrointestinal and Urology rounds. You’re also a great relationship builder, and communicate effectively with colleagues, staff, volunteers and families. You are highly organized, able to succeed in a fast paced environment, and are eager to engage with new challenges every single day. You also have excellent interpersonal and customer service skills, are able to work independently and are able to effectively prioritize and multi-task. You will also take on the shared responsibility for ensuring that health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

•Provide administrative support to the Program Director, Ambulatory and Cancer Care
•Provide administrative support to the Breast Integrated Care Collaborative
•Manage and coordinate Breast, Gastrointestinal and Urology tumor board rounds
•Effectively manage time and balance schedule of Program Director, Ambulatory and Cancer Care
•Provides specialized administrative support using demonstrated judgement, initiative and independence to assist the Program Director in achieving program and organizational objectives.
•Ability to work effectively across diverse interprofessional teams
•Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material.
•Co-ordinate program activities under the guidance of the Program Director.
•Effective management and respond to information and/or document requests.
•Compile and disseminate material/documents related to programs activities.
•Manage confidential information in a sensitive and professional manner.
•Compile with Occupational Health and Safety Standards.
•Coordinate and plan meetings including preparation of agendas, minutes, work plans and project charters .
•Maintain payroll information in Kronos.
•Utilize standard office equipment and order routine supplies.
•Performs other duties as required.

Qualifications

•You have 2-3 years of administrative experience
•Postsecondary diploma/degree or certificate in Office Administration or related field required
•Proficient in application of the following computer programs: MSOffice: Excel, Word, Power Point, Outlook, Access, Graphics, Visio
•Experience in utilizing Mindmerge and Sharepoint preferred
•Accurate and efficient keyboarding and word-processing skills.
•Extensive calendar management experience
•Experience in minute taking and filing
•Knowledge of medical terminology an asset
•Desktop design experience preferred
•Experience working in health care setting preferred

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a full-time, regular position with required 8 hours day shifts in Cancer Care. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca
#LI-BR1

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

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