Finance & Operations Assistant

4 weeks ago


Hamilton, Canada AppleOne Full time

Perks:
30 hours a week, flexible schedule
Bus accessible
RRSP matching
Great benefits

RESPONSIBILITIES:

Administering accounts payable (AP) and accounts receivable (AR)
•Prepare, distribute client invoices as per client billing process
•Post client & vendor invoices (e.g. staff expense reports and paymaster transactions)
•Issue vendor payments in a timely manner
•Post all monies received or paid out (as per bank statements)
•Monitor AP and follow up on overdue accounts
•Monitor the finance department email to manage vendor and customer communications.
•Maintain AP & AR files (paper & electronic copies) in accordance with agency policies

Supporting Human Resource/Payroll
•Process monthly union dues, EHT, and WSIB remittances
•Back-up scheduling duties
•Run bi-weekly payroll when Payroll Analyst/Finance Coordinator not available

Office Coordination
•Reception duties including greeting visitors/inbound callers as needed
•Coordinate with office maintenance or repair personnel
•Configure security passes
•Manage keys, passes and parking inventory
•Office supplies stocking
•Liaise with suppliers/help desks

Mail Room
•Receive and distribute inbound packages and letters
•Coordinate outbound deliveries
Procurement Support
•Research vendors and suppliers
•Provide admin support to Procurement Leads
•‘Internal audit’ on procurement folders and documentation
Compliance
•Coordinate information to complete compliance report needs

MINIMUM QUALIFICATIONS:
To be considered you will have:
•Diploma in Business Administration
•1-2 years work experience in office or finance department using accounting software (performing bookkeeping tasks) and/or HRIS,
•At least intermediate skills in Microsoft Excel, Word and Outlook
•Excellent verbal and written communication skills;
•Effective time management and multi-tasking in an environment with fixed deadlines;
•Demonstrated professionalism and ethical work practices;
•Excellent interpersonal and problem solving skills.



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