Finance and Operations Coordinator

2 weeks ago

Hamilton, Canada Mohawk College Full time

**Finance and Operations Coordinator** Status**:Full Time

**Hours**: Monday - Friday, 35 hours/week

**Home Campus**: Fennell

**Payband**: H

**Rate of Pay**:$33.38

**Posting Date**:March 27th, 2023

**Closing Date**: March 31st, 2023 at 7:00 pm EST

We support and encourage the contributions of our diverse employees. We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone who learns and works at Mohawk College. We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

**Finance and Operations Coordinator**

Reporting to the Operations Manager, Dean of Students office, the Finance and Operations Coordinator provides leadership and administrative support that contribute to the effective and efficient operations in the Dean of Students area.

Performing a wider range of functions to contribute to the success of service operations the incumbent supports the area with budget planning including variance analysis, initial allocating and spreading of budget, and reconciliation on a monthly basis.

Ongoing in-depth understanding and responsibility for oversight of all aspects of the Dean of Students college budgets, grants and donations. This also includes development and support of strategic initiatives aligned with the College’s Strategic Plan and Capital Planning and Investment Initiatives.

**Responsibilities**:
The duties of this position include, but are not limited to:
**Financial Coordination**
- ** **In consultation with the Operations Manager, determines budget allocations based on services’ needs, past pattern of allocation, and funding through a range of different funding sources, college operating and other specially funded projects as required
- In consultation with the Operations Manager, provides ongoing analysis of the budgets including monthly allocations, reallocations, reconciliations, corrections, transfer of expenses, and tracking outstanding expenditures.
- Ensure budgets are not overspent while determining cost saving measures that prioritize student needs. This includes preparing cost effective strategies should further budget reductions occur.
- Processes purchase orders for external service providers, and non-salary expenditures. Supports with expense claims, corporate VISA cards (pcards) for the administration team in the area
- Reviews expense claims in the Dean of Students area before submission for FOAPAL accuracy
- Helps directors/managers coordinate student staff with timesheet reminders, requesting positions via CSEP, processing contracts and forms as requested.
- Reviews salary and benefits for Unpaid Replacement Cost (URC) for part time and sessional staff in partnership with finance.
- Approves purchases in Banner for a variety of service areas
- Coordinates submissions for the Capital Planning process and investment requests
- In consultation with the Ops Manager, prepares various annual Ministry, Grant and Donation financial reports and additional College or other specific financial reports as required including submitting for approval to the appropriate Director prior to submitting to appropriate college administrators/personnel for signature.
- Organizes and maintains a comprehensive system of electronic files and documents related to the financial record keeping to ensure accurate records are maintained should a Ministry audit occur

**Provides Administrative and Business Support**
- ** **Contract Routing Designate Responsibilities for all Dean of Students service areas.
- Arranges meetings as requested
- Reviews and process payment on team Bell Mobility bills on a monthly basis
- Produces internal and external correspondence and statistical reports as requested
- Helps to support with eSAF, contracts and onboarding new employees (keycards, access, contracts, orientation, module compliance tracking, etc)
- Create, maintain employee contact list
- Back up support for data record system (contacting IT, external provider, and/or other services when data system is not functioning; notifying appropriate users of issues)
- Updates and maintains organizational charts for each of the departments
- Assists with the Dean of Students teams website updates and maintenance and disseminates related information to the teams at all campuses to ensure business processes and standards are followed. Ensures all information on the Mohawk College website is up-to-date and reflective of current technologies, including assisting with some changes to the design and layout of the webpage as requested by the administration team
- Recommends and implements new improvements for the system and/ or services
- Coordinates operational events such as departmental PD and all-staff meetings and events

  • Finance & Operations Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Hamilton, Canada AppleOne Full time

    Perks: 30 hours a week, flexible schedule Bus accessible RRSP matching Great benefits RESPONSIBILITIES: Administering accounts payable (AP) and accounts receivable (AR) •Prepare, distribute client invoices as per client billing process •Post client & vendor invoices (e.g. staff expense reports and paymaster transactions) •Issue vendor payments in...

  • Senior Director of Finance and Operations

    Found in: Appcast CA A2 P - 4 days ago

    Hamilton, Canada The Pod Group Full time

    ACCOUNTABLECOLLABORATIVEINNOVATIVERESULTS-DRIVENSTRATEGICOverviewA leading community-based agency focused on creating meaningful opportunities and inclusive communities to provide the resources for leading communities. Collaboration and people-centric values drive the organization to achieve social justice and equitable solutions.Our client advocates for...

  • Senior Director of Finance and Operations

    Found in: Talent CA C2 - 2 weeks ago

    Hamilton, Canada The Pod Group Full time

    ACCOUNTABLE ● COLLABORATIVE ● INNOVATIVE ● RESULTS-DRIVEN ● STRATEGICOVERVIEWA leading community-based agency focused on creating meaningful opportunities and inclusive communities to provide the resources for leading communities. Collaboration and people-centric values drive the organization to achieve social justice and equitable solutions.Our...

  • Senior Director of Finance and Operations

    Found in: beBee S CA - 1 week ago

    Hamilton, Canada The Pod Group Full time

    ACCOUNTABLE ● COLLABORATIVE ● INNOVATIVE ● RESULTS-DRIVEN ● STRATEGICOVERVIEWA leading community-based agency focused on creating meaningful opportunities and inclusive communities to provide the resources for leading communities. Collaboration and people-centric values drive the organization to achieve social justice and equitable solutions.Our...

  • MGR, Finance

    Found in: Talent CA C2 - 2 weeks ago

    Hamilton, Canada McMaster University Full time

    Posting Details Schedule Monday - Friday 8:30 a.m. - 4:30 p.m. (hybrid) Education Level University degree in business administration or commerce or equivalent. Career Level 3 - 5 years of office and staff supervision experience. Job Description McMaster University Continuing Education is a leader in continuing education through...

  • Finance Controller

    7 days ago

    Hamilton, Canada Cancore Full time

    **Company Profile**: Industry leader and innovator in design and manufacturing of a full range of radiators and other cooling components. We are a major importer of Radiators and Charge Air Coolers with warehouse locations in Hamilton Ontario and Calgary Alberta, which enable us to service all of Canada in a timely and efficient manner. **Purpose**: The...

  • Finance Manager

    19 hours ago

    Hamilton, Canada HIRinc Full time

    Lighthouse Festival - if you have a solid basis of at least five years in full cycle accounting ideally in a not-for-profit and are looking for a new challenge, then we want to hear from you. Our client, Lighthouse Festival in Port Dover Ontario is searching for a Finance Manager as a key addition to their small and talented leadership team, someone who...

  • Finance Manager

    5 days ago

    Hamilton, Canada VT Controls Ltd Full time

    **Overview** Our established firm is growing its clientele, and we have an excellent opportunity for an experienced Finance Manager to join our team of professionals. The Finance Manager will analyze financial activities and records, then provide strategies and updates to upper management on future financial plans. **Key Responsibilities**: The...

  • Operations Coordinator

    1 day ago

    Hamilton, Canada SGS Full time

    Company Description WE ARE SGS - THE WORLD’S LEADING TESTING, INSPECTION AND CERTIFICATION COMPANY. WE ARE RECOGNIZED AS THE GLOBAL BENCHMARK FOR QUALITY AND INTEGRITY. OUR 89,000 EMPLOYEES OPERATE A NETWORK OF 2,600 OFFICES AND LABORATORIES, WORKING TOGETHER TO ENABLE A BETTER, SAFER AND MORE INTERCONNECTED WORLD. **Job Description**: This position is...

  • Pricing and Finance Specialist

    2 weeks ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday!) thanks to the dedication of our employees and the ongoing trust and...

  • Environmental Coordinator

    2 weeks ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of the...

  • Crane Operator

    3 days ago

    Hamilton, Canada American Iron and Metal Full time

    **Company Description** American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Loader Operator

    5 days ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday!) thanks to the dedication of our employees and the ongoing trust and...

  • Operation Management Trainee

    3 weeks ago

    Hamilton, Canada Ryder System Full time

    You are the driving force behind our company. Start your career with Ryder today! **Summary** The Operations Management Trainee will support the shop management process and assist in cost savings, customer retention, and metric-based initiatives. This requires the Management Trainee to work cross functionally across Operations, Asset Management, Sales,...

  • Treasurer & Director of Finance

    2 weeks ago

    Hamilton, Canada Anglican Full time

    The Diocese of Niagara is seeking a full-time treasurer and director of finance to provision its ministry and oversee finance and accounting functions, along with those of its affiliated entities, through effective management support, stewardship of its assets, budgeting and planning, reporting and compliance, internal controls, cash management, risk...

  • Treasurer & Director of Finance

    2 weeks ago

    Hamilton, Canada Anglican Full time

    The Diocese of Niagara is seeking a full-time treasurer and director of finance to provision its ministry and oversee finance and accounting functions, along with those of its affiliated entities, through effective management support, stewardship of its assets, budgeting and planning, reporting and compliance, internal controls, cash management, risk...

  • Treasurer & Director of Finance

    1 week ago

    Hamilton, Canada Anglican Full time

    The Diocese of Niagara is seeking a full-time treasurer and director of finance to provision its ministry and oversee finance and accounting functions, along with those of its affiliated entities, through effective management support, stewardship of its assets, budgeting and planning, reporting and compliance, internal controls, cash management, risk...

  • Finance Specialist

    Found in: Jooble CA O C2 - 2 days ago

    Hamilton, ON, Canada Lannick Full time

    Our client is a leader in the healthcare industry. The Senior Financial Analyst works with Senior and Program Management teams to achieve and maintain effective financial management, control, and planning while working within the corporate accounting and control policies and procedures. Passionate about healthcare Competitive compensation package...

  • Mobile Crane Operator

    1 day ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday!) thanks to the dedication of our employees and the ongoing trust and...

  • Finance Manager

    3 days ago

    Hamilton, Canada AutoCanada Inc. Full time

    **Finance Manager** **Hamilton, Ontario Area** **What We Offer** - Highly competitive compensation structure - The usual - vacation, health, and dental benefits - World Class training and support to ensure you’re successful and achieving your goals! - We promote within! There are endless opportunities to further your career within the company! **Your...