Finance Manager

3 weeks ago

Hamilton, Canada Canadian Warplane Heritage Museum Full time

**Job Summary - Finance Manager**

The Finance Manager position is accountable for the accounting operations of the museum, which includes compilation of regular periodic financial reports, maintenance of all accounting records, controls and budgets, cash management and compliance with commodity tax regulations. They are responsible for the preparation of accurate and timely financial statements in accordance with Canadian accounting standards for not-for-profit organizations. The Finance Manager would also compile payroll information by managing payroll preparation, completing reports, maintaining records, processing and recording of company’s payroll, and vacation and lieu hour tracking. This role will also contribute to recommendations to our policies and procedures and provide recommendations for changes to improve efficiency.

**Competencies**
- Accountability
- Attention to Detail
- Coaching
- Communication
- Conflict Management
- Judgement
- Leadership
- Managing Performance
- Results Orientation

**Job Duties**
- Assess both accounting and administrative controls and prepare reports for the management team regarding corporate compliance and internal policies and procedures
- Facilitate any auditing conducted by third parties to ensure effective resolution and swift closure of auditing activities
- Ensure organization utilizes ethical accounting practices and standards
- Investigate variances in budgets, reporting, internal controls, and general accounting; deploy measures to resolve variances
- Coordinate activities by scheduling work assignments, setting priorities, and delegating work accordingly
- Analyze variable costs and make budget adjustments as appropriate
- Coordinate financial activities, including accounts payable, accounts receivable, general accounting, Payroll, special projects accounting, financial planning, and reporting
- Assist in the preparation of the operating budget
- Take responsibility for all aspects of the audit function in the organization and develop auditing techniques to meet changing needs
- Monitor applicable legislation, regulations, policies, procedures, and operations, and ensure compliance
- Develop an annual project plan and assist in managing these projects
- Assist to ensure that all employees comply with company policies, procedures, and ethical standards
- Provide training, coaching, and mentoring to subordinate employees regularly and as necessary
- Plan the department's workload and flow
- Supervise and assist in the development and maintenance of payroll files and records
- Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
- Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and department/ division transfers.
- Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Determines payroll liabilities by approving the calculation of employee federal and provincial income, and employer's social insurance numbers security, Employment Canada pension plan, Employer Health tax and Workers Compensation payments.
- Balances the payroll accounts by resolving payroll discrepancies.
- Provides payroll information by answering questions and requests.
- Complies with federal, provincial, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.

**Job Requirements**
- Degree or an advanced degree in business administration, management, finance, accounting, Payroll or a related field
- Five years of experience in a management role
- Certifications or licenses appropriate to industry
- Current professional designation through a recognized governing body required
- Strong formal and informal leadership skills
- Demonstrated knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
- Well-developed coaching and leadership skills, both on a formal and informal basis
- Knowledge of standard office procedures and practices
- Ability to plan, organize, develop, implement, and interpret goals, objectives, and policies
- Sound analytical thinking, planning, prioritization, and execution skills

**Work Conditions**
- Flexible hours, including evenings, weekends, and holidays
- Interaction with employees, management, and the public at large
- Working in a busy office environment with frequent interruptions
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