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Administrative Assistant

2 months ago

Victoria, Canada University of Victoria Full time

About this

Opportunity

This role of Administrative Assistant works closely with Project & Communications Officers, other executive assistants, and leaders across the VPFO portfolio. The role will play a pivotal role in supporting the Director of Campus Security, the Corporate Privacy Officer, and Senior Legal Counsel. If you enjoy working collaboratively, and bring a high level of detail and organization to your work, please consider applying to this posting. 

We welcome candidates from a non-traditional background who bring transferrable skills and the ability to maintain strict confidentiality. 

Job Summary

Reporting to the Director in the Office of the VPFO, the administrative assistant provides comprehensive administrative and other support to senior leaders in the Office of the General Counsel and Campus Security Services. The administrative assistant is part of a collaborative team with other administrative staff supporting senior leaders in the portfolio, and project officers who lead projects across the portfolio.

This position deals with privileged, sensitive, and confidential information and at all times the incumbent must demonstrate discretion, independent judgement and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload.

Job Requirements

Experience: Minimum of 2 years of recent experience in a similar position or equivalent combination of education, training, and experience.

Related work experience should include:

Supporting senior leaders in a high-volume setting Working with privileged, highly confidential and sensitive material Providing exemplary customer service. Interpreting and/or applying policy and procedures

Specialized Knowledge/ Education:

Skilled in maintaining composure in crisis situations, with the ability to adapt to dynamic work environments and manage multiple tasks independently. Self-awareness in establishing healthy boundaries and stress management. Ability to handle confidential and/or sensitive issues with tact, diplomacy, and compassion. Requirement to obtain and maintain a security officer-level security clearance.

Skills:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to work independently and as part of a team. Strong communication skills including preparing memos, reviewing and editing reports, and summarizing information. Proficiency using Microsoft Office Suite (Word, PowerPoint, Excel) and aptitude to learn new technology platforms/applications. Attention to detail and organizational skills.

Territory Acknowledgement:  We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.