Office Services Assistant

2 weeks ago

Calgary, Canada Osler Full time

We are currently recruiting for an Office Services Assistant to provide office services support to the Calgary office which includes handling office purchases, managing office supplies and providing photocopying, faxing, mailroom and courier support.

Major Responsibilities and Duties:

Processes all mail and courier materials for the Calgary office, which includes preparing outgoing courier mail, receiving all incoming regular and courier mail, sorting mail and delivering mail Completes photocopying, cerloxing and scanning as required by the Calgary office Assists with sending faxes Maintains inventory of office supplies (including in boardrooms) and ensures that appropriate levels replenished when needed Books visitor offices and ensures offices are tidy and prepared for each visitor Sets up offices and workstations with respect to departures and arrivals of legal professionals and staff Sends visitor, arrival, departure and move notifications Maintains printers and copiers, making service calls when required and ensuring supplies are maintained Assists with the set-up of boardrooms for special functions Assists with office moves as required (furniture, computers, phones, boxes, etc.) Provides support to receptionist and hospitality services when additional assistance is required

Position Requirements:

Education and Experience

The position requires a high school diploma, with a basic knowledge of office equipment such as photocopiers, fax machines, etc.

Knowledge and Skills

Knowledge of office practices and procedures Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of individuals Strong organizational and time management skills to effectively prioritize and multi-task Problem solving skills required to resolve challenges in an expedient fashion Basic arithmetic skills required (i.e., to perform inventory) Computer skills (Microsoft Office - Outlook, Excel, Word) Ability to work independently and be team player Ability to frequently lift 0-30 lbs with occasional lifting between 30-70 lbs

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. 

No agencies or phone calls/emails please.

#LI-BR1

#LI-Hybrid

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