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ITSS Administrative Support
3 months ago
Reporting to the Director of IT Shared Services (ITSS) Canada, the incumbent of the IT Administrative Assistant position holds a key position within the IT team.
His/her main duties are to provide administrative support to the entire ITSS Canada team, manage the budget, make necessary purchases, and prepare IT group communications.
Your profile:
College or vocational diploma in administration or office automation with a minimum of five (5) years' experience in a similar position;
Advanced knowledge of MS Office suite (Word, Excel, PowerPoint);
Basic knowledge of accounting;
Knowledge of SAP or any other Enterprise Resource Planning (ERP) system is an asset;
Bilingual (French, English) both written and spoken;
Knowledge of MS-Project and Visio an asset.
Advantages
High-profile environment and project for national defense
Permanent employment with #1 HR company worldwide
Responsibilities
Your responsibilities:
Provide administrative support to SSTI Canada located in Hamilton, Mirabel and Montreal;
Establish and maintain SSTI Canada operations budget, monthly forecasts, create Excel spreadsheets, compile reports, analyze budget and make recommendations;
Collaborate with the finance teams in Hamilton, Mirabel and Montreal, as well as the company's head office (CHQ);
Collaborate with the technical team on software license management;
Communicate with suppliers on commercial matters (payments, administrative issues);
Manage purchase requisitions and process invoices;
Create PowerPoint presentations;
Prepare and send IT department communications in French and English;
Support IT managers and make recommendations to improve working methods and increase efficiency;
Collaborate with the Business Intelligence team to optimize reports;
Review and update IT department SharePoint files;
Coordinate department business travel, expense claims, timesheets and vacation planner.
What sets you apart:
You are an analytical person
You are a team player
You communicate well
You are effective when you have a high level of autonomy in your work.
You show initiative and judgment
Operational requirements:
Qualifications
Critère mandatoires:
Critère 1: Doit être admissible à l'enregistrement au programme de marchandises contrôlées; (CGP)
Critère 2: Doit être admissible à l'obtention et à la maintenance du statut de «fiabilité» du gouvernement du Canada (IMP : Sécurité - pas de nato )
Critère 3: Backcheck credit/criminel
Critière 4: Bilingue en français et en anglais
Critère 5: Diplôme d'études collégiales ou professionnelles en administration ou bureautique
Critère 6: Minimum de cinq (5) années d'expérience dans un poste similaire
Critère 7: La connaissance de SAP ou de tout autre système de planification des ressources d'entreprise (ERP) est un actif;
Critère 8: Connaissance avancée de Microsoft Excel (Macro, etc...)
Critère 9: Connaissance avancée de la suite MS Office (Word, Excel, PowerPoint);
Critère 10: Connaissance de base de la comptabilité;
Critères additionnels:
Critère 1: Connaissance de MS-Project et Visio, un atout.
Critère 2: Expérience en gestion des licenses logicielles
Critère 3: Communiquer avec les fournisseurs sur des questions commerciales (paiements, questions administratives);
Critère 4: Création des présentations powerpoints
Summary
Administrative Assistant - Information Technology
Start date: ASAP Due to security clearance requests, the start will potentially be around early to mid-August in order to proceed with the required processes.
Location: Mirabel, Quebec (2-3 days in hybrid)
Working conditions: 5 days - 40h per week
Duration for the long term-
Option 1: Permanent employee of Randstad Digital (GDC)
Option 2: 12 months with extension (flip to perm)
The position includes approximately 3 days per week for IT tasks and 2 days per week for operational administration (reports, presentations, budget).
This resource will work with 3 teams in 3 cities, specifically the following teams:
- BI (Power BI)
- Usage Support
- Analysts
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
