Summer Student Receptionist

2 weeks ago

Calgary, Canada Aecon Full time

Position Overview

Safe. Trusted. Respected.  Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients.

Reporting to the Director, Business Development, the Student Receptionist will work alongside the Office Coordinator to provide administrative support for the Quarry Park Office in Calgary, Alberta. This is a summer position ending in August.

Key Responsibilities

First point of contact at Reception; warmly and professionally greet staff and visitors to the office. Provide administrative and clerical support with speed and accuracy. Process office invoices for payment through SharePoint system. Perform and maintain daily documentation, filing and typing. Maintain and organize document files. Update and monitor office employee and parking assignments/lists. Coordinate with Information Systems to update and maintain office email distribution lists. Perform general clerical duties; photocopying, mailing, filing and couriers etc. Provide administrative support to various departments as needed, including direct administrative support to the Calgary Construction Operations team.  Assist with coordination and organization of various internal and external events. Assist in booking boardrooms and setting up client meetings. Order catering for meetings and events, as required. Assist in the management and ordering of office and safety supplies. Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition. Monitor office supply inventory and replenish when necessary. Performs other duties and responsibilities as required.

Required Knowledge and Experience 

Experience in supporting a department in an administrative role.  Knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook). Ability to work independently, accurate computer data input and record keeping. Attention to detail, excellent organizational and time management skills, and discretion with confidential information. Excellent verbal and written communication skills. Ability to maintain attention to detail in a fast-paced environment.  Self-motivated, ability to learn new skills, assume new responsibilities and work cooperatively in a team environment. Effective written and verbal communication skills.  Excellent interpersonal skills, team player. 

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