Leasing Coordinator

5 days ago

Vancouver, Canada CMHC Full time

Granville Island is administered by the Canada Mortgage and Housing Corporation (CMHC) on behalf of the Federal Government. Its mission is to "to steward this public land for meaningful urban and social experimentation among diverse, creative, cultural and business models, engaging local first nations and communities, and welcoming the world." 

Granville Island and its 300 businesses greet approximately 10 million people per year, employ over 3,000 people full-time, and generate over $260 million in economic activity. Granville Island is seen as one of the most successful waterfront development in North America aspiring to become the "most inspiring public place in the world".

You want to know more about Granville Island? Read the Granville Island 2040: Bridging Past & Future report by clicking on this link: 

About the role
As a Lease Coordinator, you will provide lease processing, general lease coordination, administration and special project support services to the Leasing department. This includes responding to all lease inquiries, communicating with internal and external stakeholders, preparing listings and FAQ sheets, showing space, gathering and reviewing potential tenant information, drafting leases & verifying data with the finance department, database/file entry and upkeep, and supporting the Senior Lease Administrator and Leasing Manager in all leasing matters related to Granville Island.

This is a temporary position until June 2025.

 
What you'll do:

Prepare all letters and lease documentation for execution for review by the Senior Lease Administrator, including offers to lease, lease agreements, renewals, amendments, sublease & surrender documents.  Monitor and track submission of lease and supporting documents, as they relate to new and existing tenant files. Monitor and respond to all incoming correspondence related to leasing and responding to inquires sent to the Granville Island website or email, via phone, email or by in-person requests; refer leads to the Senior Lease Administrator or Manager, Leasing. Maintain spreadsheets of tenant data including status of lease expiries and renewals.  Draft letters and correspond with tenants as required. Maintain a database of potential leads and existing tenants with additional space requirement needs and requests. Support on special projects such as researching and analyzing industry related information for reference and use in regards to current market rates, existing tenant mix and offerings.  Provide updates to various departments regarding tenant move-ins, move-outs and pop-up schedule programming dates to various departments as necessary.  Prepare materials for new lease opportunities (information gathering, brochure development, email blasts & website posting). 


What you should have:

A post-secondary education in an administrative, legal administrative assistant program or a property management licensing program.  A minimum of 3 years of experience in lease administrative/coordinator role in a commercial property management setting and/or a legal administrative assistant/executive assistant role. Excellent written and verbal communication skills with the ability to effectively and professionally present information. Excellent organizational skills with the ability to complete tasks and projects accurately, efficiently and autonomously. Resourceful and has the ability to critically think and can anticipate obstacles and take action to minimize their impact. Basic knowledge of lease agreements and related documentation, including lease drafting and gathering supporting documentation. Strong interpersonal skills with an ability to easily communicate with existing and prospective tenants in situations requiring tact, judgement, confidentiality and sensitivity in diverse and sometimes complex situations. Intermediate or advanced skills and knowledge of Microsoft Suite, Adobe products & property management software.

Posting closing date:  Note, the competition will remain active until filled.

Job Requisition ID: 10233

Annual Base Salary:  56881.48 

Office Location:  Vancouver (BC) 

Other Location(s):

Security Requirement:  Reliability Status 

Travel Requirement:  Travel not required 

To Note Your application must clearly demonstrate how you meet the requirements. Selected candidates may be required to do a presentation or assessment as part of the interview. If so, they will be advised in advance. We sincerely thank all candidates for their interest, however, please note that only those applicants selected for further consideration will be contacted. If selected for an interview or testing, please advise us if you require an accommodation. Candidates who do not meet all of the position requirements may be considered in an under-fill capacity, in which case the person will be hired at a lower salary range than is advertised for this position. All applications submitted to this competition will be kept for a six (6) month period and may be considered for future related vacancies at CMHC. All regular employees must be in their current role for a minimum of one (1) year prior to applying for a new position, if not, they must receive managerial approval to apply for a new position.  If applying for a temporary assignment, please ensure that your Manager approves your application prior to submission. In all cases, regular employees must successfully complete the corporate probationary period prior to applying for a new position.
Diversity
CMHC is an employer that values diversity and encourages the learning and use of both Canada's official languages. CMHC is committed to employment equity and actively encourages application from women, Indigenous people, persons with disabilities and visible minorities

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