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Marketing Events Coordinator

3 months ago

Montreal, Canada Tecsys Inc. Full time

La version française suit ci-dessous

Having recognized the advantages of remote work, such as improved employee morale, increased productivity, and positive impacts on both employee wellbeing and the environment, we are proud to be a digital-first company. Our digital-first work environment, combined with our conveniently located offices and collaborative workspaces, provides our team with the freedom and flexibility to work in the most productive way for them.

About us

Tecsys is a fast-growing innovator offering supply chain solutions to industry leading healthcare systems, hospitals, and pharmacy businesses to distributors, retailers, and 3PLs. We work with industry leaders to transform their supply chains through technology. If you thrive on tackling interesting challenges with continuous learning opportunities then Tecsys could be a good fit for you

About the role

Are you passionate about orchestrating seamless events and driving impactful marketing campaigns? Tecsys is looking for a dynamic and detail-oriented Marketing Events Coordinator to join our team. In this role, you will work closely with our Events Marketing Manager to plan and execute conferences, workshops, and trade shows, ensuring every detail is meticulously managed. You'll also play a key role in our marketing efforts, helping to develop and implement strategies that maximize event attendance and engagement. If you have a knack for project management, creative problem-solving, and collaboration, this is the perfect opportunity to showcase your skills and contribute to Tecsys's success. Join us and be part of a fast-paced, innovative team dedicated to creating memorable event experiences and driving brand excellence.

Requirements

Logistical Support:

  • Work closely with the Events Marketing Manager to plan and coordinate logistics for conferences, workshops, and trade shows.
  • Assist in venue selection, contract negotiation, and vendor management.
  • Coordinate accommodations, and on-site logistics for team members attending events.
  • Assist with managing the event budgets and ensure cost-effectiveness.

 

Marketing Collaboration:

  • Collaborate with the Events Marketing Manager to develop and implement marketing strategies for events.
  • Assist in creating promotional materials, including event collateral, banners, and signage.
  • Support the development of pre-event and post-event marketing campaigns to maximize attendance and engagement.
  • Coordinate with the marketing team to ensure consistency in messaging across all channels.

Events Presence Management:

  • Work with the Events Marketing Manager to design and set up engaging and visually appealing trade show presence.
  • Coordinate presence logistics, including preparing shipments and shipping out packages.
  • Collaborate with the sales and product teams to ensure our presence effectively showcases our compelling customer value proposition.

Data Analysis and Reporting:

  • Track and analyze key metrics to evaluate the success of events.
  • Prepare post-event reports, including insights and recommendations for future improvements.
  • Ensure event contacts are tagged accordingly in CRM and HubSpot.
  • Tecsys branded merchandise management:
  • Execute Tecsys branded merchandise program.

Qualifications and Skills:

  • Bachelor's degree in Event Management, Marketing, Communications, or a related field.
  • 2-3 years of experience.
  • Proven experience in planning and executing events such as conferences, trade shows, workshops, launches, and corporate parties.
  • Excellent project management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to build and maintain relationships with internal and external stakeholders.
  • Creative thinking and problem-solving skills.
  • Proficiency in event management software, online registration platforms, and Microsoft Office Suite. Experience with Cvent is a plus.
  • Knowledge of marketing principles and experience in event marketing.
  • Ability to work independently and as part of a team, in a fast-paced and deadline-driven environment.
  • Experience working cross-functionally, managing external marketing partners (e.g., event production agencies, etc.), and internal stakeholders/clients. Maintains a respectful and professional attitude towards all co-workers.
  • Strong proficiency in both written and verbal English communication essential for effective correspondence with clients, suppliers, business partners and colleagues beyond the province of Quebec.

We understand that experience comes in many forms and that careers are not always linear. If you don't meet every requirement in this posting, we still encourage you to apply.

At Tecsys, we are committed to fostering a diverse and inclusive workplace where all employees feel valued, respected, and empowered. We believe that diversity drives innovation and strengthens our ability to deliver exceptional solutions. We welcome and encourage applicants from all backgrounds, experiences, and perspectives to join our team.

Tecsys is an equal opportunity employer. Accommodation is available for applicants selected for an interview.

NB: if you are applying to this position, you must be a Canadian Citizen or a Permanent Resident of Canada, OR, have a valid Canadian work permit.

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Ayant reconnu les avantages du travail à distance sur le bien-être des employés et l'environnement, notamment le moral des employés, la productivité, la réduction des trajets domicile-travail, nous sommes fière d'être une entreprise privilégiant le travail à distance. Notre environnement qui privilégie le travail à distance, ainsi que nos bureaux bien situés et nos espaces de travail collaboratifs, offrent à notre équipe la liberté et la flexibilité de travailler de la manière qui rend nos employés les plus productifs.

À propos de Tecsys

Tecsys est un innovateur à croissance rapide qui offre des solutions de chaîne d'approvisionnement aux principaux systèmes de soins de santé, aux hôpitaux, aux pharmacies, aux distributeurs, aux détaillants et aux 3PL. Nous travaillons avec les leaders du secteur pour transformer leurs chaînes d'approvisionnement grâce à la technologie. Si vous aimez relever des défis intéressants avec des opportunités d'apprentissage continu , joignez-vous à Tecsys

À propos du poste

Nous recherchons un Coordinateur d’événements marketing pour rejoindre notre équipe. Dans le cadre de ce poste, vous collaborerez étroitement avec notre responsable du marketing événementiel pour planifier et exécuter des conférences, des ateliers et des salons professionnels, en veillant à ce que chaque détail soit géré avec minutie. Vous contribuerez également à nos efforts de marketing global en développant et en mettant en œuvre des stratégies visant à maximiser la participation et l’engagement lors de nos événements. Si vous excellez dans la gestion de projets, la résolution créative de problèmes et la collaboration, nous vous invitons à rejoindre notre équipe dynamique et innovante. Ensemble, créons des expériences mémorables lors de nos événements et contribuons à l’excellence de notre marque

Responsabilités:

Soutien Logistique :

  • Travailler en étroite collaboration avec le Responsable Marketing Événementiel pour planifier et coordonner la logistique des conférences, ateliers et salons professionnels.
  • Aider à la sélection des lieux, à la négociation des contrats et à la gestion des fournisseurs.
  • Coordonner les hébergements et la logistique sur place pour les membres de l'équipe participant aux événements.
  • Aider à la gestion des budgets des événements et garantir leur rentabilité.

Collaboration Marketing :

  • Collaborer avec le Responsable Marketing Événementiel pour développer et mettre en œuvre des stratégies marketing pour les événements.
  • Aider à la création de supports promotionnels, y compris les documents de l'événement, les bannières et la signalétique.
  • Soutenir le développement des campagnes marketing avant et après l'événement pour maximiser la participation et l'engagement.
  • Coordonner avec l'équipe marketing pour assurer la cohérence des messages sur tous les canaux.

Gestion de la Présence lors des Événements :

  • Travailler avec le Responsable Marketing Événementiel pour concevoir et installer une présence attrayante et visuellement engageante lors des salons professionnels.
  • Coordonner la logistique de la présence, y compris la préparation des envois et l'expédition des colis.
  • Collaborer avec les équipes de vente et de produit pour garantir que notre présence met efficacement en valeur notre proposition de valeur client convaincante.

Analyse des Données et Reporting :

  • Suivre et analyser les principaux indicateurs pour évaluer le succès des événements.
  • Préparer des rapports post-événements, y compris des insights et des recommandations pour des améliorations futures.
  • S'assurer que les contacts des événements sont correctement étiquetés dans le CRM et HubSpot.

Gestion des Articles de Marchandise de Tecsys :

  • Exécuter le programme de marchandise de marque Tecsys.

Qualifications:

  • Diplôme ou certificat en Gestion d'Événements, Marketing, Communications ou un domaine connexe.
  • 2-3 ans d'expérience.
  • Expérience avérée dans la planification et l'exécution d'événements tels que conférences, salons professionnels, ateliers, lancements et fêtes d'entreprise.
  • Excellentes compétences en gestion de projet, avec la capacité de prioriser les tâches et de respecter les délais.
  • Excellentes compétences interpersonnelles et de communication, à la fois écrites et verbales.
  • Capacité à établir et à maintenir des relations avec les parties prenantes internes et externes.
  • Esprit créatif et compétences en résolution de problèmes.
  • Maîtrise des logiciels de gestion d'événements, des plateformes d'inscription en ligne et de la suite Microsoft Office. L'expérience avec Cvent serait un atout.
  • Connaissance des principes du marketing et expérience en marketing événementiel.
  • Capacité à travailler de manière autonome et en équipe, dans un environnement rapidité est primordiale.
  • Expérience de travail inter-fonctionnel, de gestion de partenaires marketing externes (par exemple, agences de production d'événements, etc.) et de parties prenantes/clients internes.
  • Excellente maîtrise de la communication écrite et orale en anglais essentielle pour une correspondance efficace avec les clients, les fournisseurs, les partenaires commerciaux et les collègues au-delà de la province du Québec.

Nous comprenons que l'expérience prend de nombreuses formes et que les parcours professionnels ne sont pas toujours linéaires. Si vous ne répondez pas à toutes les exigences de cette annonce, nous vous encourageons tout de même à postuler.

Chez Tecsys, nous nous engageons à favoriser un milieu de travail diversifié et inclusif où tous les employés se sentent valorisés, respectés et autonomes. Nous croyons que la diversité stimule l'innovation et renforce notre capacité à offrir des solutions exceptionnelles. Nous accueillons et encourageons les candidatures de personnes de tous horizons, expériences et perspectives à rejoindre notre équipe.

Tecsys est un employeur offrant l'égalité des chances. Des accommodements sont disponibles pour les candidats sélectionnés pour une entrevue. L’usage du masculin dans ce document a pour unique but d’alléger le texte.

NB: Si vous postulez, vous devez être citoyen canadien ou résident permanent du Canada, OU avoir un permis de travail canadien valide.