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Administrative Clerk
3 months ago
As an Administrative Assistant, you'll handle a variety of clerical and general office tasks, helping to streamline operations and support the business group in achieving its goals.
Advantages
- 5 Month contract
- Full time hours
- Competitive rate of $21.68
- Large public company
Responsibilities
What you'll do
- Processes accounting, financial, vehicle use and other business performance documentation such as: reconciling project or work management related reports; preparing cost control reports and draft narratives on significant variances; and preparing various cost, project and/or work performance and vehicle use tracking statements, reports and summaries; makes recommendations to manager based on findings.
- May be required to participate in the planning, scheduling, coordination and organization of office accommodations and moves of employees, arrange phone and office equipment relocations; may be required to act as a liaison with contractors or others to initiate action for building facility issues such as HVAC, building security systems, janitorial issues, etc.
- May be required to perform work leadership and coordination of lower level Field Service Administrator and other staff. Investigates and resolves escalated problems and issues referred from lower level FSA and other staff.
- Performs all of the same functions as the Field Services Administrator 1 and 2 jobs as required.
- Performs minor duties related to the above duties that do not affect the rating of the job. What you bring
- Supervisory skills, office procedures, practices, routines, filing systems document processing, report formatting and preparation, personal computer and related application program operation, reception and telephone answering techniques and knowledge are typically acquired through graduation from High School plus completion of ‘Overview of Electrical Utility Operations’ (offered through EITI or an equivalent institution) and in house BC Hydro courses or equivalent in Supervisory skills, personal computer and related word processing /spreadsheet/ presentation/database applications, People Soft Financials, Expenses, Passport Management, Design, Contract Requisition, Click Schedule, basic DAD, Power ON, Service link, BPR, Gateway Web, CCS, MS Projects, ISS/Work Management, Resources on Demand, various reporting, maintenance tracking, internet browsers, e-mail, messaging and other related applications and/or security systems.
Qualifications
- A minimum six (6) years of office administration experience or equivalent.
- Complete the work assigned by the acquiring manager or business group by processing data, generating reports, and scheduling meetings using intermediate skills in MS Office applications as well as applicable office procedures while providing status reports as required.
- Communicate effectively with employees and appropriate third parties by responding to requests and creating meeting presentations, agendas, and minutes following BC Hydro’s business communication guidelines.
- Assist the business group or process in performing financial tasks by processing payments, and monitoring, reconciling, and reporting on assigned records in the accounting system accurately and on time.
- Ensure easy retrieval and safeguarding of the business group’s or project team’s documents by organizing files using databases and document/records management programs and following BC Hydro’s document management standards.
- Increase the group’s capacity to work on business goals by performing the staff’s select administrative tasks, resolving basic technical issues, and providing advice on more complex administrative issues as agreed on with the acquiring manager.
- Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following BC Hydro’s Privacy Policy.
Education and Skills
- High School graduation
- Advanced typing skills
- Intermediate MS Office skills (Word, Outlook, and PowerPoint)
- Advanced English skills for professional environment, written and spoken
Summary
Are you interested in the Administrative Clerk position in Surrey? Apply online today
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
