Administrative Clerk 3

5 months ago

Surrey, Canada BC Hydro Full time

**A workplace powered by you**
- Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions,
- specialised testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global
- reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean
- future will be driven by electric and hydrogen power, and we will help get there.
- We are always guided by our values as a global clean-technology and engineering company:
- Safety: This top everything. We do our work safely or we do not do it at all.
- Challenges: We ready ourselves for the hardest challenges - through attaining accreditations, developing industry
- leading innovative products & services, investing in our labs, hiring great people, and making them better.- Diverse Teams: We are strongest together and capitalize on our varied attributes - together we are more than the

sum of parts.- Our Customers: Customers fuel this company and we constantly work with them to earn and retain their trust and

loyalty. We expect that our customers hold us accountable to our commitments.- Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to

what we do.

**Administrative Clerk 3**

Number of positions: 1 Job Location:
Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Resident

Annual salary: $51,000 - $56,000

**Position Highlights**

Provides a full range of administrative, clerical and business support services to managers and their staff.

**What you'll do**

1. May provide assistance to the Administration & Technical Engineering Assistant and guidance and/or leadership to staff
by assigning tasks and monitoring work produced; may perform duties of Administrative Clerk 1 & 2 jobs.
2. Provides expertise in administration processes, procedures and terminology to staff within the business unit; acts as a
first level systems resource person for the program/project/area, explaining details of assigned functions and related
procedures to administrative and non-administrative staff in the work area; provides advanced level of support in the
software programs and makes selection of best business method to carry out tasks; works with Program Administrators to
provide information to assist in the resolution of more complex software programs.
designs and recommends visually appealing and appropriate formats.
4. Sets up, monitors and reconciles a variety of information using project management, contract/cost management and
maintenance systems and refers unusual data to appropriate manager; enters, updates, and manipulates data to extract
and create system records, reports and documents ensuring protection of information and compliance with ISO
(International Standards Organization) standards.
5. Performs a full range of clerical, administrative and business duties such as preparing and processing a variety of
documents, reviewing and verifying completeness and accuracy of information; may locate suppliers for local purchases,
obtain quotes, order and arrange for delivery of supplies and materials; may process work orders; identifying discrepancies,
and contacting appropriate staff for clarification/verification.
6. Enters and tracks business unit time and task assignments received from salary time and reporting management
systems, reconciliation reports; performs calculations and completes unit's staff report.
7. Performs a variety of duties including performing preliminary assessments to identify discrepancies, maintaining and
updating complex document management/records systems, compiling and consolidating information from various sources,
investigating and interpreting variances within established guidelines.
8. Performs a variety of duties including gathering, maintaining and creating plots and readings from various sources such
as electronic files and information data sheets from field staff and engineers; verifies data received, identifies discrepancies,
updates and/or makes required changes.
9. Coordinates and integrates conflicting schedules for managers; monitors and prioritizes.
10. Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

**What you bring**

High School graduation. Completion of an Office Administration Certificate Program considered an asset.

Two (2) years of relevant work experience within the Administrative job stream.
- Satisfactory performance on this job requires approximately 18 months to acquire the additional knowledge/skills necessary
- to perform the full scope of the job.
- What else you should know- Must have an excellent working knowledge of office administrative, clerical and business functions.
- Must have a good working knowledge of support PC programs and/or other relevant programs.
- Must have an in-depth kn

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