Administrative Secretary Procurement

2 weeks ago

Montreal, Canada Personnel Alter Ego Full time

We are looking for an Administrative Secretary in the Procurement Department for a temporary indeterminate position.

Admissibility
-Diploma of Collegial Studies (DEC) in office techniques or equivalent. 
-Three years of relevant experience in a secretarial position or equivalent.

Desired profile
-Excellent knowledge of spoken and written French, working knowledge of spoken and written English
-Communication and interpersonal skills
-Sense of organization and planning
-Priority management
-Ability to work on several files simultaneously
-Knowledge of various software and office equipment.

Examples of tasks and responsibilities
-Assists his or her superior in all his or her duties.
-Processes incoming correspondence, drafts and signs general correspondence, assembles documentation necessary for unit staff to process files.
-Participates in the coordination and follow-up of the various files dealt with within the unit and suggests operating methods.
-Monitors and compiles staff attendance records, completes or prepares forms related to vacation, illness, claims or other personnel management documents.
-Performs receiving, screening and routing mail, phone calls, emails and visitors.
-Schedules or moves supervisor appointments according to priorities, reminds the supervisor of meeting dates and prepares required documentation, confirms attendance at meetings or proposes a replacement if necessary. Makes travel arrangements for their supervisor (transportation, accommodation, cash advances, etc.).
-Collects data necessary for the preparation or revision of requisitions and budgets, and ensures the availability of credits; Audits and pays invoices, budget transfers and budget monitoring in the financial system.
-Orders and manages office supplies.
-Performs the filing, annual downgrading and document management of the administrative unit's documents.
-Attends meetings, takes note of exchanges and prepares minutes reflecting the spirit of discussions and decisions made.
-Ensures the transmission of information related to policies, procedures, laws and regulations governing the activities of the organizational units.
-Drafts or participates in the drafting of recommendations for management and the Board of Directors.
-Performs the final review of documents issued by unit staff to ensure the quality of the presentation, the absence of grammatical, spelling or other errors. Updates documents and information on the Intranet and the Internet as required.

Join the ranks of this company that focuses on the well-being of its employees

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

  • Executive Secretary

    1 week ago

    Montreal, Canada Coractive Full time

    Are you looking for a key role in a rapidly growing high-tech company? Coractive offers a career opportunity for an executive secretary, where your talent and expertise will be valued and developed. If you are a meticulous, conscientious, and efficient person, this opportunity is for you! At Coractive, we are committed to providing a work environment...

  • Executive Secretary

    7 days ago

    Montreal, Canada Coractive Full time

    Are you looking for a key role in a rapidly growing high-tech company? Coractive offers a career opportunity for an executive secretary, where your talent and expertise will be valued and developed. If you are a meticulous, conscientious, and efficient person, this opportunity is for you! At Coractive, we are committed to providing a work environment...

  • Executive Secretary

    7 days ago

    Montreal, Canada Coractive Full time

    Are you looking for a key role in a rapidly growing high-tech company? Coractive offers a career opportunity for an executive secretary, where your talent and expertise will be valued and developed. If you are a meticulous, conscientious, and efficient person, this opportunity is for you!At Coractive, we are committed to providing a work environment focused...

  • Senior Medical Secretary

    2 months ago

    Montreal, Canada Innovaderm Recherches Inc. Full time

    The Senior Medical Secretary works closely with the clinical site team and is responsible for managing secretarial and administrative management tasks for the dermatology clinic. This role will be perfect for you if: Providing high quality, highly professional service is important to you. You understand the importance of your role in the overall patient...

  • Senior Medical Secretary

    1 month ago

    Montreal, Quebec, Canada Innovaderm Recherches Inc. Full time

    The Senior Medical Secretary works closely with the clinical site team and is responsible for managing secretarial and administrative management tasks for the dermatology clinic.This role will be perfect for you if:Providing high quality, highly professional service is important to you. You understand the importance of your role in the overall patient...

  • Executive Secretary

    2 weeks ago

    Montreal, Canada Coractive Full time

    Are you looking for a key role in a rapidly growing high-tech company? Coractive offers a career opportunity for an executive secretary, where your talent and expertise will be valued and developed. If you are a meticulous, conscientious, and efficient person, this opportunity is for you!At Coractive, we are committed to providing a work environment focused...

  • School Secretary #10761

    7 days ago

    Montreal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or...

  • School Secretary #10761

    7 days ago

    Montreal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time.Immediate supervisor: School PrincipalNature of the workIn addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre...

  • School Secretary #10754

    2 weeks ago

    Montreal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or...

  • MEDICAL SECRETARY

    7 days ago

    Montreal, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    SUMMARY OF THE POSITION Person who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer...

  • MEDICAL SECRETARY

    6 days ago

    Montreal, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    SUMMARY OF THE POSITION Person who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer...

  • Procurement Coordinator

    3 weeks ago

    Montreal, Canada Brunel Full time

    Our client operates in the agricultural industry and is focused on procurement and sourcing. They emphasize building strong relationships with suppliers and efficient contract management. Their commitment to quality and innovation creates a collaborative environment for employees. Reporting to the Procurement Manager, responsible for managing supplier...

  • Procurement Coordinator

    3 weeks ago

    Montreal, Canada Brunel Full time

    Our client operates in the agricultural industry and is focused on procurement and sourcing. They emphasize building strong relationships with suppliers and efficient contract management. Their commitment to quality and innovation creates a collaborative environment for employees. Reporting to the Procurement Manager, responsible for managing supplier...

  • Procurement Coordinator

    3 weeks ago

    Montreal, Canada Brunel Full time

    Our client operates in the agricultural industry and is focused on procurement and sourcing. They emphasize building strong relationships with suppliers and efficient contract management. Their commitment to quality and innovation creates a collaborative environment for employees.Reporting to the Procurement Manager, responsible for managing supplier...

  • Procurement Coordinator

    3 weeks ago

    Montreal, Canada Brunel Full time

    Our client operates in the agricultural industry and is focused on procurement and sourcing. They emphasize building strong relationships with suppliers and efficient contract management. Their commitment to quality and innovation creates a collaborative environment for employees. Reporting to the Procurement Manager, responsible for managing supplier...

  • MEDICAL SECRETARY

    7 days ago

    Montreal, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    SUMMARY OF THE POSITIONPerson who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer...

  • MEDICAL SECRETARY

    2 weeks ago

    Montreal, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    SUMMARY OF THE POSITIONPerson who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer...

  • MEDICAL SECRETARY

    2 weeks ago

    Montreal, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    SUMMARY OF THE POSITIONPerson who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer...

  • Director, Procurement Montreal

    4 days ago

    Montreal, Canada Terrestar Solutions Inc. Full time

    The Director, Procurement oversees implementing, planning and managing the procurement activities of our company, ensuring that we maximize value creation and quality from service contracts and purchases. This position involves procurement strategic planning, supplier relationship management, contract negotiation, and ensuring compliance with regulatory and...

  • Director, Procurement Montreal

    4 days ago

    Montreal, Canada Terrestar Solutions Inc. Full time

    The Director, Procurement oversees implementing, planning and managing the procurement activities of our company, ensuring that we maximize value creation and quality from service contracts and purchases. This position involves procurement strategic planning, supplier relationship management, contract negotiation, and ensuring compliance with regulatory and...