Executive Assistant

2 weeks ago

Brampton, Canada Loblaw Companies Full time

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. 

Why is this role important:

Reporting to the Vice President, the Office Manager and Executive Assistant will assist in the support and execution of programs, presentations and initiatives that aid in the growth of the business. You will be responsible for the management and coordination of a wide variety of assignments and tasks for the team. As an excellent communicator, with strong negotiating and influencing skills, you will display professionalism and efficiency in representing the team, both internally and externally to all partners. What you'll do:

Provide full administrative support to the Vice President, Design and Vice President, International and team

Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)

Advises administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department

Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international)

Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.

Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization

Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries

Functions autonomously, exercises discretion and judgement, and works independently on a variety of complex and diversified assignment and special projects.

Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner

Organize and assist in the coordination of special events, meetings, training, etc.

Prepare and reconcile expense reports

May provide support to executives or team members for general administrative needs such as presentation development

Commitment to promoting a workplace of inclusiveness and belonging.

What you need:

4+ years’ experience working in an administrative capacity, supporting executives

Excellent communication and organizational skills

Must be proficient in Outlook, Excel, Word and Power Point

Proficient with business and personal errands

Organized and able to move quickly within a fast-paced environment

Strong ability to prioritize multiple projects and manage time well

Exceptional interpersonal skills in order to effectively source information, obtain approvals and build relationships

Self-starter, proactive, and flexible

Knowledge of business, personal and social etiquette

Polished and professional disposition

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note :
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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