HR & Payroll Administrator

3 weeks ago

Squamish, Canada Holcim Full time

Overview

:

Reporting to the Regional HR Manager, the HR & Payroll Administrator is responsible for the processing of Employee Maintenance Forms (EMFs) for hourly employees including new hires, terminations, recalls, and general employee master data setup of new hourly employees in accordance with region and company policies, and in compliance with all union contracts and legislative regulations. They are also responsible for overseeing the hourly payroll time capture process for both union and non-union employees and ensuring accurate and timely submissions to the Americas Business Service Centre (ABS) for their market.


This is not a remote position, the incumbent in this role has to be able to get to one of the Lafarge's office locations in British Columbia. Lafarge has offices in Vancouver, Surrey, Squamish, Abbotsford, Fraser Valley, Nanaimo, Kelowna and Vernon. 

Responsibilities: 

Receive EMFs from business for hourly payroll, benefits and maintenance tasks to be processed in the HRIS system (SAP, SuccessFactors) Oversee the hourly payroll and time entry process for the market area Maintain electronic hourly employee personnel files Partner with Regional HR to maintain union and non-bargained contract summaries and communicate pre-approved changes or requirements to the ABS team for setup in the HRIS system. Audit union and non-bargained contract summaries and HRIS configuration Interface with ABS on the maintenance and updating of the hourly payroll system Train and ensure compliance from the business as to payroll procedures and policies Coordinate and lead quarterly Payroll meetings with business Time Entry and Payroll personnel to update on Payroll processes and changes. Handle employee, union and ABS inquiries related to hourly payroll and benefits. Coordinate with the ABS regarding benefit administration and employee record changes. Complete employer statements for disability cases and submit to ABS for processing Coordinate with time entry administrators to ensure accurate and timely submission to ABS for processing. Calculate all retroactive hourly pay-rate adjustments (Labour-hours). Complete retroactive calculations for hourly rate and benefit increases. Manage Lafarge’s Kronos/CATS payroll process for assigned markets where applicable. Track employee vacation entitlement, accruals and payouts Support HR to process annual merit increases Act as Super-user resource to support management in Kronos/CATS and SAP Manage manual cheque requests Ensure accuracy and timeliness are followed for bi-weekly sign-off Kronos/CATS approver Perform required reporting Initiate set up of plant locations in Kronos/CATS Prepare, audit and distribute payroll register to GM’s on a bi-weekly basis Communicate changes in payroll deadline(s) to field staff – specifically statutory holiday timelines Ensure paperwork and forms received are correctly filled out and have the required approvals Administer reports for benefits coverage with unions as necessary Develop, implement and support innovative and effective payroll practices and procedures

Qualification:

Post-secondary diploma or degree preferred Completed both Levels 1 and 2 of the Canadian Payroll Association program, or have equivalent experience. Advanced knowledge of Microsoft Excel and Word is required. 7-10 years payroll experience. Experience with HR Administration is an asset Experience with SuccessFactors, SAP is required Experience with both union and non-union multi company payrolls. Experience with administering benefits and pension plans for employees. Experience dealing with payroll services. Experience and knowledge of applicable provincial labour laws

Key Competencies (Skill Set):

Strong communications skills Organized and Structured Detail Orientated Able to work independently without direct supervision Process Driven Analytical Financial Savvy

Compensation: $67,.00 - $80,.00

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