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Associate Board Support Specialist

3 months ago

Guelph, Canada Co-operators Full time

Company: CGL 
Department: Corporate Governance
Employment Type: Temporary Full-Time (18 months)
Work Model: Hybrid 
Language: English is required, French is an asset.

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

The Governance team provides strategic leadership on corporate and co-operative governance to the board of directors and senior management to uphold the integrity of our governance framework. Our knowledgeable team collaborates with key stakeholders to ensure roles are understood, respected and maintained in appropriate balance. We strive for best in class governance to enhance organizational performance to ensure the long-term success of The Co-operators. 

As the Associate Board Support Specialist, you will be responsible for the efficient planning and execution of the meetings of the Board of Directors and Board Committees. You will provide administrative support and services to the Board of Directors and the Enterprise Governance Office including scheduling meetings with internal and external stakeholders. Additionally, as the Associate Board Support Specialist, you will assist the planning process for the Annual General Meeting and special project/event initiatives.

How you will create impact:

Responsible for organizing meetings for the Board of Directors, Board Committee, and other governance meetings which will range from in-person, remote, and hybrid meetings. Responsibilities include calendar management, booking appropriate meeting venue space (both internal and external venues), coordinating AV requirements, catering, Director travel, activities, and adherence to sustainable meeting practices. Administer the Board of Director compensation program, including payment of meeting per diems and retainers, expense claims, and the Board of Director group and optional benefits programs and payment of associated fees. Support the planning of the Annual General Meeting and special meetings of Members including venue sourcing, catering, travel, meeting materials, and communication with stakeholders. Provide clear and concise communications to Board members and senior management regarding meeting details and key announcements. Liaise with individual Board members and provide support as needed Act as the records retention lead, as relates to the LAN, board portal, SharePoint site, etc. Support special projects as required.

How you will succeed:

You influence change and are committed to continuous improvement, in order to exceed client expectations.  You leverage critical thinking skills to identify problems and proactively propose solutions. Your strong communication skills allow you to clearly convey messages.  You’re an effective team player who shares knowledge to support your peers.

To join our team:

You have five (5) years of corporate experience including event planning and board related experience in a similar governance position, or an equivalent combination of education and experience with a major financial institution or company. You demonstrate strong technical skills including Microsoft suite of products, Adobe, SharePoint, polling and survey tools, and audiovisual and virtual technologies. Knowledge of Diligent is an asset. Excellent organizational skills and ability to effectively prioritize work, including the ability to coordinate multiple meetings simultaneously. Excellent verbal and written communication skills with all levels of employees, senior management, Board members and external stakeholders. Strong attention to detail. Having the Certified Meeting Professional (CMP) designation is an asset.

What you need to know:

You will travel occasionally.

You will be subject to a Criminal Record and Consumer History background check as a condition of employment, in the event you are the successful candidate. 

What’s in it for you?

Training and development opportunities to grow your career. Flexible work options to support personal and family needs. A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture. Volunteer opportunities to give back to your community.