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Assistant Payroll Manager

2 months ago

Vancouver, Canada Langara College Full time
Job Description:The Assistant Manager, Payroll Services is responsible for the operational management of Payroll Services. This position manages Payroll Associates and ensures the accuracy of payroll, which involves ongoing monitoring of payroll activities such as controls, quality assurance, and compliance verification including performing account reconciliations. The Assistant Manager coordinates the implementation and administration of mandated payroll regulations and policies and provides confidential statistical and financial analysis of payroll and benefits information. The incumbent leads day-to-day operations of the Payroll Associates and ensures compliance with established payroll principles and practices in accordance with the collective agreements, relevant legislation, regulations, benefits contracts, College policies and employment standards


 

Qualifications Required: 

 

Education & Experience 

 

  • Two years related diploma (finance, business, etc.) plus completion of the Payroll Compliance Practitioner (PCP) certification.  

  • A minimum of four (4) years of experience directly related to processing of pay/ payroll systems in a complex, high volume, multi-union environment, preferably in the public sector; including at least one (1) year of supervisory experience. 

  • An equivalent combination of education and experience may be considered. 

  • Preference given to candidates with a diverse combination of formal education/specialized training in areas of leadership. 

  • An equivalent combination of education and experience may be considered.  

  • Experience with processing Canadian payroll in an ERP environment, preferably WorkDay or similar cloud based system. Training and/or certifications in Workday are an asset.  

  • Intermediate or Advanced working knowledge of MS Office applications (including Excel) and the ability to upgrade if required. 

  • Knowledge of collective agreements as they pertain to payroll matters. 

  • Knowledge of the various regulations governing payroll administration in British Columbia, including the Income Tax Act, Employment Insurance Act, regulations of the Canada Pension Plan and College Pension Acts and Workers’ Compensation Board. 

  • Knowledge pension information and calculations.  

  • Knowledge of auditing and internal control best practices. 

 

Skills & Abilities 

 

  • Demonstrated ability to motivate and lead a team towards a common goal.  

  • Ability to develop, execute and complete projects.   

  • Ability to establish and maintain effective working relationships with various stakeholder groups.   

  • Ability to maintain confidentiality and to administer the privacy and freedom of information (FOIPOP) regulations.   

  • Ability to understand and follow complex oral and written instructions, and communicate information effectively, both orally and in writing.  

  • Ability to investigate and resolve issues and discrepancies.  

  • Ability to work well under pressure, and to plan, prioritize, organize and implement work schedules to meet strict deadlines and work with minimal supervision. 

  • Ability to interpret and apply College, government, agency, and departmental policies, procedures and guidelines. 

  • Ability to exercise a high level of initiative, responsibility and accountability while being a proactive, organized and energetic team player. 

  • Ability to foster a cooperative work environment.  

  • Ability to use tact and discretion to deal with or settle complex requests or complaints. 

  • Establish and maintain effective and harmonious relationships at all levels, both within and outside the organization. 

  • Maintain current knowledge in new or existing standards, regulations and laws relevant to payroll. 

  • Demonstrated ability to make decisions. 

  • Ability to work independently and with the team. 



 

Leadership Competencies:

  • Solution orientation – Makes timely decisions and advances solutions that are in the best interest of the College and our students.
  • Accountability – Fosters and demonstrates a culture of accountability and ownership.
  • Relationship intelligence – Demonstrates emotional maturity and operates respectfully in all situations and dynamics.
  • Conflict resolution – Acts with courage to take on the tough issues and conversations.
  • Mobilization of people – Empowers others to be engaged, motivated and resilient through change.
  • Vision and strategic thinking – Energizes people around the vision and supports team alignment with the strategic plan.
  • Continuous learning – Cultivates a growth mindset and provides opportunities for development.
  • Communication – Uses personal interaction, transparency, and language to effectively build trust and commitment