Team Coordinator

3 weeks ago

Toronto, Canada Gordon Brothers Full time
Description This is an all-encompassing role for an ambitious individual willing to be at the centre of a growing and dynamic business line. We are keen to hear your ideas and will be working together to shape this role. You will be based in our London office 4 days a week, providing support to the Real Estate, Valuations and Corporate Recovery teams and making sure they are “all set up” to provide the best service to our clients.

Key Responsibilities:

Works flexibly as a member of the team in the office to deliver the following:

  • Complete letters, reports, presentations, invoices and related documentation with accuracy and speed using the appropriate IT package for the job, Word, Excel, PowerPoint.

  • Proof reading and correcting spelling, grammar and formatting of reports before submission to clients. Cross checking facts and figures in various reports and appendices to ensure correct and consistent presentation of the report.

  • Maintain file records databases and archive material (hard copy and electronic) in efficient order.  Ensure all information is stored securely but available to relevant members of staff.

  • Raising and sending out asset invoices / fee invoices / opening cases on NetSuite / liaising with Finance in respect of realisation paperwork.

  • Assisting with sales by preparing marketing collateral and assisting with sales process: dealing with enquiries, managing databases, managing mailshots; monitoring cash receipts into our bank accounts / liaising with staff on site / dealing with buyer’s invoicing queries such as invoice amendments / telephone calls coming into London’s switchboard.

  • Use email effectively to support the team in delivery of business objectives.

  • Maintain work and engagement records through Excel databases and Salesforce.

  • Process initial NDA requests and associated documents through company systems. Speak to various third-party representatives to obtain real estate related information.

  • Provide administrative assistance to the Senior Director, Real Estate and broader Real Estate, Valuations and Corporate Recovery Teams, including calendar management, travel arrangements and venue booking, event arrangements management.

  • Answer the telephone professionally and ensure messages are passed on with accuracy and speed.

  • Assist in chasing overdue invoices and monitoring for their receipt.

  • Coordinate internal and external meetings, along with the production of meeting agendas and supporting materials, as necessary.

  • Cover for other members of the Administration team during annual vacation etc.

  • Assist in ad-hoc projects as required.

Knowledge, Skills & Abilities:

  • Knowledge of Microsoft office package as an advanced user of all applications (in particular, Word, Excel, PowerPoint).

  • Possess relentless attention to detail and impeccable organisational skills.

  • Thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities.

  • Proactive attitude and able to take initiative and offer ideas.

  • Demonstrate excellent verbal and written communication skills.

  • Demonstrate ability to prioritise based on importance of deadlines.

  • Ability to form effective working relationships within the business at all levels and with clients.

  • Dynamic and energetic approach, comfortable dealing with a number of conflicting deadlines and variety of tasks.

  • Good with process management and following a set out approach, using templates and able to apply logical thinking.

  • Fast learner who enjoys being challenged and doing new things.

  • Touch typing skills would be a plus.

Education & Experience:

  • Level 2 qualifications.

  • Experience of performing successfully under pressure and in a fast-paced environment.

  • Some experience of managing process/projects.

  • Experience of handling client queries.

About Gordon Brothers:

Since 1903, Gordon Brothers has helped lenders, operating companies, advisors, and investors move forward through change. Headquartered in Boston, Gordon Brothers is comprised of approximately 500 professionals across North America, EMEA, and APAC regions. Gordon Brothers International covers all of the Group’s operations outside of North America and has over 150 professionals based in the UK, Germany, Spain, Italy, the UAE, Australia, Japan and Singapore.

Utilising our international presence, industry knowledge and financial resources, we bring a powerful combination of expertise, operational experience, and capital to each opportunity. With services in valuations, dispositions, operations, and investments, we customise solutions on an integrated or standalone basis. We provide rapid solutions and reliable outcomes for clients at all points in the business lifecycle.  Whether to fuel growth or facilitate strategic consolidation, we work across industries and around the world to put assets to their highest and best use.

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