Project Coordination Manager, Leased Spaces
4 weeks ago
SUMMARY
The Project Coordination Manager, Leased Spaces provides oversight and coordination of stakeholders on projects in leased space in the RP1 Contract. They are responsible for the overall coordination of external stakeholders including the client, tenant, landlords and their consultants and contractors as well as internal delivery partners to achieve the successful delivery of projects in leased space in alignment with the client objectives, budget and schedule.
The LAS Manager works closely with Sr Workplace Strategists, LAS coordinators and Project Delivery and Professional Services partners to oversee and support the successful delivery and administration of these projects.
KEY DUTIES & RESPONSIBILITIES
LAS Project Intake & Requirements Definition
Supports the intake process for new LAS project requests working with the Program Directors to define project requirements and resourcing approach. Facilitates requirements gathering and needs assessment using the provided framework to ensure a clear and comprehensive scope of work is identified. Supports the documentation of the detailed scope of work, order of magnitude schedule and cost estimate.Stakeholder Onboarding and Coordination
Actively engages all internal and external stakeholders and delivery partners. Clearly communicates roles, responsibilities and project requirements. Defines, documents and communicates protocols for communication, deliverables and information sharing with all stakeholders. Provides requirements and standards information to external stakeholders and ensures understanding of client requirements for each project. Establishes regular meeting cadence, agendas and invitations. Oversight & Administration
Relationship Management
Quality Management
Delivers services in accordance with all documented processes, work instructions and policies to ensure consistency, repeatability and alignment with BGIS / Client needs respect to key delivery sub-processes, such as document management, change management, scope management, schedule management, cost management, quality management, team management, communications management, risk management, procurement, approvals, close-out.Reporting & Communication
Provides reporting to the client on a regular basis for each project as defined by the delivery plan. Provides information as required to support regional reporting requirements.KNOWLEDGE & SKILLS
University or College Degree (Bachelors level or greater). Education and certification in one or more of the following areas: Interior Design, Change Management, Project Management, Facilities Management or related fields. (3-5 years’ experience in the area of workplace and or project delivery services including but not limited to interior design, project management, corporate real Excellent communication skills. English / French bilingual is an asset. (Experience in customer service and client-facing activities) Effective leadership skills and management skills Experience working on corporate real estate projects. Skilled in critical thinking. Has excellent relationship-building and relationship management skills. (Experience managing customer relationships) Excellent influencing and conflict resolution skills. (Experienced in leading complex project teams and stakeholder groups) Excellent problem-solving skills. (Experience in facilitating workshops and other engagements for problem-solving and or requirements gathering and Organizational skills and attention to detail. Able to meet requirements for Federal Security Clearance.Licenses and/or Professional Accreditation
None Required.-
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