Project Administrative Assistant

2 weeks ago

edmonton, Canada Altis Recruitment Full time

Our client in the property management field is seeking a highly skilled and organized Administrative Assistant to join their commercial construction and project delivery vertical. The ideal candidate will possess exceptional communication and interpersonal abilities, outstanding customer service skills, and a proven track record of effective organization.


This is a full-time, permanent position that offers paid time off, health and dental benefits, and more. This is a fully on-site position in Edmonton.


Responsibilities:

• Provide administrative support to the construction project team.

• Create jobs, purchase orders, and budget revisions in Yardi.

• Enter invoices and supporting documents for payment.

• Prepare close-out documents, including checklists.

• Prepare Work Permits.

• Assemble and maintain project electronic files.

• Monitor and track the approval of all project documents.

• Enter data for monthly reports.

• Prepare and distribute monthly meeting minutes and reports.

• Work with the Portfolio Office to ensure quality control for all project-related documentation.


Qualifications:

• Demonstrated experience of 2 to 4 years in an administrative role within the realm of commercial construction, project delivery, or commercial real estate.

• Post-secondary certificate or diploma in project delivery, construction technology, business, or administration.

• Proficiency in written and oral communication, with a strong aptitude for engaging effectively with tenants and contractors.

• General knowledge of project accounting and experience with Microsoft Office, including Word and Excel.

• Familiarity with Yardi or a similar accounting program is a bonus.

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