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Litigation Legal Assistant

2 months ago

Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time

Our client is a leading international business law and litigation firm. They are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. They are committed to diversity and inclusion and offer a welcoming environment for all people. Employees are considered a valued contributor to their firm, not just an employee. They are looking for a dynamic and experienced Legal Assistant for their Litigation Department who would specialize in Labour and Employment law for their Calgary office. This role is requires the candidate to have three to seven years of litigation experience, preferably in labour and employment law. The successful candidate will independently manage the daily activities of their lawyer(s)’ practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.


Work Environment


Hours of work are from 8:00 a.m. to 4:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required.

Our client has a mandatory requirement of three (3) days in office and up to two (2) days remote, work permitting. In-office requirements are subject to change, based on business needs as determined by the firm’s management.


In order to be successful in this role, you must:


  • Have a strong client service approach – you’re ready, willing, and able to put clients first and exceed their expectations.
  • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
  • Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
  • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
  • Approaching your work with agility and the willingness to learn and utilise new technology.
  • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
  • Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues.
  • Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
  • Being proactive and taking initiative in anticipation of next steps.


Primary Responsibilities


  • Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
  • Assisting other legal assistants and paralegals in the Litigation department with various administrative tasks and providing backup coverage in the absence of other assistants.
  • Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
  • Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
  • Transcribing digital dictation.
  • Entering time dockets.
  • Liaising with Billing Coordinators for the monthly production of accounts.
  • Ensuring all physical and electronic filing is organized and up to date on a regular basis.
  • Delegating tasks to, and coordinating with, other administrative departments.
  • Other duties, as assigned by lawyers, practice group leaders or management.


Required Knowledge and Experience


  • Completion of an accredited post-secondary Legal Assistant course. A combination of equivalent legal assistant experience and/or education may be considered.
  • A minimum of three (3) to seven (7) years’ experience as a legal assistant is required, preferably with experience in another large Firm.
  • A minimum of three (3) years experience working in Labour & Employment Litigation is required.
  • Experience and a strong understanding of the courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.
  • In-depth understanding of business and legal terminology.
  • Solid computer and typing skills; proficiency in MS Office 365, Excel, Power Point, iManage DMS, Adobe Pro, etc.
  • Proficiency in finding and interpreting relevant labor regulations, case law, and legal precedents that specifically impact employment matters.
  • Familiarity with specific procedures for employment-related cases.
  • The following would be considered an asset: preparing and submitting filings for Alberta Human Rights Commission (AHRC) cases, handling hearings and filings with the Alberta Labour Relations Board (ALRB) and managing filings related to the Canadian Industrial Relations Board (CIRB).


What Our Client Offers:


A friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In this permanent, full-time opportunity, our client offers the following:


  • A competitive salary and discretionary bonus program
  • Flexible medical and dental benefits, including telemedicine services
  • Hybrid work flexibility
  • Short and long term disability insurance
  • Employee and family assistance program (EFAP)
  • Group retirement savings plan with matching contributions
  • Paid vacation and sick days



Interested and qualified candidates should send their Resume in strict confidence to Shona Tischner at At Urban Legal Recruitment we guarantee discretion and confidentiality.


We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.