Legal Administrative Assistant

3 weeks ago

Victoria, Canada Woodward & Company Lawyers LLP Full time

Woodward & Co. Lawyers LLP is a national law firm with offices in Victoria and Tsartlip, BC. We aim to be the leading national law firm that provides excellent legal services to Indigenous communities, governments, and businesses, advancing transformative change in an era of reconciliation and decolonization.


We have a strong commitment to our work culture that prioritizes our meaningful work and values of collaboration, excellence, respect, accountability, trust, and ethics.


We are in search of a Legal Administrative Assistant to join us as a full-time member of our support services team.


Role Overview: This position provides an opportunity for career development and growth. The primary responsibility for this role is to leverage your administrative strengths to provide support for our lawyers and Senior Legal Assistants that require additional capacity for our files.


  1. Maintain and organize calendars, emails, correspondence, notes, schedules, meetings, documents, resources, files and bring it forward systems.
  2. Prepare documents including (formatting, editing, proofing) correspondence, memos, drafted agreements, legislation, codes, bylaws, and reports.
  3. Search and save documents using software, databases, and document management systems (e.g., Worldox), to obtain file-specific information from various government websites and offices.
  4. Coordinate travel arrangements, supply orders, and general office vendor contracts.
  5. Scan and photocopy all required documents.
  6. Organize and maintain client documents, pleadings, corporate records and various other briefs and reports.
  7. Organize, maintain, and manage complex electronic and paper filing systems, including opening, and closing of files.
  8. Arrange and prepare for meetings including document preparation (e.g., Agendas and Minutes), and coordinate other logistics (e.g., food, beverages, and supplies).
  9. Provide litigation support, including assisting with preparing specialized court documents.
  10. Interpret rules of court for various provinces and levels of court.


Qualifications

This ideal candidate for this position meets the following requirements:


  1. Education and/or work experience as a Legal Administrative Assistant.
  2. Strong problem-solving skills and resourcefulness.
  3. High level of initiative, (knowing when to seek appropriate advice).
  4. Excellent organizational skills and a keen attention to detail.
  5. Excellent communication and interpersonal skills.
  6. Technical competencies: a. Advanced use and knowledge of MS Office (Word, Outlook, Excel, PowerPoint). b. Familiarity with BC Online, LTSA searches, litigation software and document management systems.
  7. Reliability, flexibility, and dependability are essential for this position.
  8. Interest in working with Indigenous nations, communities, businesses, or organizations will be required.


Why Woodward?


Woodward offers meaningful work, meaningful relationships, and a great workplace culture. We offer an anticipated salary range of $55,000 to $60,000 per year (to be negotiated with consideration for education and experience) with a generous range of benefits, including health, dental, RSP contributions, three weeks of vacation, wellness, relocation, and professional development allowances.


Woodward offers flexibility with a hybrid work model .


How to Apply


If you would like to progress your career with a team that is collaborative and passionate about providing excellent legal services to Indigenous communities, governments, and businesses, please email a cover letter and resume to:



Woodward is committed to upholding the values of equity, diversity, inclusion and human rights in our legal services and work environments. We know that our diversity strengthens Woodward's values for collaboration, excellence, respect, accountability, trust, and ethics and that we all share responsibility for creating an equitable, diverse, inclusive, and collaborative workplace.


Applicants with Indigenous ancestry are strongly encouraged to apply.


Only short-listed candidates will be contacted.


ᓇᑯᕐᒦᒃ - Nakurmiik, Thank you, for your interest in Woodward & Co. Lawyers LLP.


We can’t wait to meet you


| Advocates for Justice, Partners for Growth |

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