Senior Executive Assistant

4 days ago

Toronto, Canada Citigroup Inc. Full time

Overview The Senior Executive Assistant provides support to one or more Managing Directors by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Responsibilities Directly supports one or more C16 level manager and generally supports an entire department Manages day to day calendar(s) of senior management Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls May prepare and review materials and correspondence for meetings Assist with creation/modification of presentations, spreadsheets, and other various documents Coordinates travel arrangements; prepare and distribute schedules/agendas for travel Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system Orders supplies and process invoices through Procure to Pay system Process and follow-up on Virtual Requests Assists in ad-hoc reports and special projects as needed Trains, coaches or guides other administrative staff when required Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency Qualifications Previous office administration experience preferably within a large and complex financial services or similar organization Highly proficient in Microsoft Office Consistently demonstrates clear and concise written and verbal communication skills Demonstrated ability to quickly gain command of new systems Self-motivated and detail oriented Education Bachelor's/University degree or equivalent experience Automated Processing and AI: We use automated processing, including artificial intelligence, for legitimate business purposes to identify and align the candidate's skills and abilities with a specific job opening. If you choose to, or consent, we can match your skills and abilities to other suitable roles. Importantly, all our hiring processes and decisions are conducted by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. For further details, refer to jurisdictional considerations where relevant. This job opening is for an existing job vacancy. Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity, review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster. #J-18808-Ljbffr

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