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Senior Administrative Assistant
2 days ago
Senior Administrative Assistant – Toronto We are looking for an experienced and initiative‑taking Senior Administrative Assistant to support the President and Senior Management Team based in our Toronto office. The candidate will play a pivotal role using exceptional organizational skills to manage the President’s busy calendar and ensure all meetings and appointments run smoothly. The ability to prioritize tasks, manage confidential information, and communicate effectively will be crucial. Responsibilities Provides administrative support to the President and Senior Management Team, including attending meetings and minute taking, proofreading correspondence, formatting documents for various meetings, committees and projects and preparing detailed presentations; Serves as the primary liaison for the President’s Office, managing all incoming and outgoing communications and responding to projects, activities and inquiries as delegated by the President, performing a variety of highly responsible administrative duties that require independent thinking, good judgment, and a high level of confidentiality; Screen requests and identify issues to determine priorities; Conduct research and provide detailed analysis on diverse topics; Manage the President's calendar effectively, prioritize appointments, and handle scheduling conflicts with diplomacy; Coordinate travel, accommodations and itineraries for the President and Senior Management Team; Plan and organize special corporate annual meetings and events; Other responsibilities and assignments as delegated. Qualifications Minimum 10-15 years experience in a similar senior administrative support role; Bachelor's degree or college diploma in business administration, communications, or a related field; Excellent verbal and written communication skills and superior interpersonal skills to interact with different stakeholders with tact, diplomacy, and discretion; Ability to effectively manage and prioritize multiple, simultaneous, and complex assignments; Extensive technical skills with advanced knowledge of MS Office; Strong organizational, time management and critical thinking skills with impeccable multi‑tasking abilities; Ability to predict needs and project deliverables; Strong attention to detail and quality; Professional and polished demeanor. Benefits We don’t settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It’s just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other. Competitive compensation packages and performance‑based bonuses Health, paramedical, vision, and dental coverage A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs Top‑up plans for new and expecting parents Firm‑paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree RVA Group Pension Plan with match Global Travel Assist Program that provides emergency out‑of‑country medical protection for you and your eligible family members on personal and business trips Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans) Flexible and alternative work arrangements around core hours, including telecommuting and work‑from‑home options Diversity, Inclusion, And Accommodations At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability or veteran status. #J-18808-Ljbffr
