HR & Talent Coordinator

About us Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities. Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset; there is plenty of room for innovation, initiative and talented people to shape who we are tomorrow. Role Overview The HR & Talent Coordinator plays a key role in supporting TAO’s full-cycle recruitment and people operations, ensuring a seamless, accurate, and high-quality experience for candidates and employees alike. This role partners closely with the HR Director and hiring managers to coordinate recruitment activities, maintain compliant and well-structured HR systems, and support onboarding, benefits administration, and employee programs. With a strong focus on process, precision, and professionalism, the HR & Talent Coordinator helps support TAO’s people practices. This position is ideal for someone who is highly organized, detail-driven, and motivated by supporting others in a fast-paced, growth-oriented environment and eager to make an impact for the people they’re supporting. Responsibilities Talent Support Coordinate full-cycle recruitment: drafting job descriptions, posting roles, screening resumes for alignment with position requirements, conducting phone screens, scheduling interviews across multiple time zones, managing candidate communication with professionalism and responsiveness Maintain structured and accurate process within our ATS (BambooHR) and LinkedIn Recruiter records to align with ESA requirements Support pipeline development for technical, product, finance, and client-facing roles Gather details for offer letters and coordinate reference and background checks Identify opportunities to improve recruiting workflows and candidate experience to support our employer brand Support updates to the career and LinkedIn Life pages to support our employer brand and showcase our internal culture HR Operations & Employee Experience Maintain and support updating the onboarding process: documentation collection, system and equipment setup coordination, first-day experience planning Work with HR Director and other internal stakeholders to update and ensure that onboarding program details are accurate, update the L&D system (TalentLMS & BambooHR) to support Maintain employee files, records, and HRIS (BambooHR) data with accuracy Support benefits administration and general employee inquiries Participate on the Social Committee and support organizing social and recognition programs that reinforce TAO’s collaborative and people-first culture Support Health & Safety (JHSC, office inspections, training requirements, etc.) & AODA initiatives and trainingPrepare employee letters, documentation, and employee communications as needed Assist the HR Director with performance review cycles, engagement surveys, and talent development initiatives as needed Coordinate with the HR Director to help standardize SOPs for HR and talent processes, ensuring consistency, audit readiness, and alignment with TAO’s high-precision operating standards Contribute to internal reporting and metrics related to hiring, turnover, and HR program participation Other duties as assigned. Does this sound like you? Graduated with a degree or diploma in HR or work experience of the equivalent to support Has 1 to 3 years of experience in HR support, recruiting coordination, or related people operations roles (including co-op/work integrated learning programs) Strong organizational and time management skills with the ability to prioritize Ability to communicate clearly with candidates and internal stakeholders High level of professionalism, confidentiality, and maturity Comfort working with data, documentation, and systems with accuracy and consistency Experience with HRIS (BambooHR) and/or ATS systems and other HR tools (TalentLMS, Bonusly, LinkedIn Recruiter, etc.) Experience supporting recruitment for technical roles (software engineers, product managers, QA analysts, financial technology roles) Exposure to the financial sector, risk/credit, structured finance, or enterprise SaaS environments considered a strong asset Ability to interpret basic data insights or metrics to support reporting (HR dashboards, hiring pipelines, training compliance, etc.) You are detail-obsessed: accuracy matters and is a priority to you You anticipate needs before they surface and are proactive in solving small problems before they become big ones You thrive in roles where you support others and remove friction from their workday You embrace processes and are comfortable suggesting improvements when something can be done better You care about the candidate experience and understand that every touchpoint reflects our brand Base Compensation: $55,000 - $70,000 Placement within the range is determined through the interview process and is based on a candidate's knowledge skills and qualifications for the role. Additional opportunities for compensation include, but are not limited to: 3 weeks base vacation, employer paid benefits, profit sharing and bonus program participation. What you can expect from us Our performance-driven culture is built on teamwork. We are ranked as one of the top companies to work for by Great Place to Work Canada and recognized as one of the best places to work in technology. Passionate about fostering an environment that positions each team member to succeed and grow their career. We are committed to diversity and inclusion and demonstrate our values through equitable pay, fantastic benefits, and an inclusive and accessible environment for everyone. We invest time and resources to ensure TAO Solutions is as good as the people we hire. Here are some of the perks and benefits you can expect working at TAO Solutions. Competitive compensation package, Participation in TAO's bonus program Profit-Sharing Program Hybrid work model Flexible work arrangements to support you and your team Collaborative organization that exemplifies autonomy and creativity Openness to new technology adoption and software advancement Robust benefits package including: vision, medical, and dental Yearly learning & professional development allowance Company wide socials Internal team recognition platform (Bonusly) TAO Solutions Inc. is an equal opportunity employer, committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other basis forbidden under federal, provincial, or local law, and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process. This posting is for a new vacancy on the HR team at TAO Solutions Inc. We will communicate with you only through official email addresses and connected LinkedIn profiles. We do not use WhatsApp, Facebook Messenger, etc. Our team will not ask you to send us money or technology through our processes. Applicant Screening Notice At TAO, we leverage artificial intelligence (AI) technology to enhance our recruitment process. These tools assist with tasks such as resume screening, drafting preliminary job descriptions, generating initial interview questions, and occasionally sourcing prospective candidates. However, AI is never used to make final hiring decisions; our use of AI serves to support repetitive and administrative tasks in order to streamline our hiring and recruitment workflows. We are committed to the responsible use of AI in our hiring practices, prioritizing both an improved candidate experience and operational efficiency. Our standardized hiring practices remain focused on reducing biases, with all key hiring decisions solely made by our team. We continuously review and refine our hiring practices to align with industry best practices and evolving legal guidelines RECRUITERS PLEASE DO NOT CONTACT LI-Hybrid #LI-DNP #J-18808-Ljbffr