HR & Talent Coordinator

About UsTrusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities.Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset, with plenty of room for innovation, initiative and talented people to shape who we are tomorrow.Role OverviewThe HR & Talent Coordinator plays a key role in supporting TAO’s full‑cycle recruitment and people operations, ensuring a seamless, accurate, and high‑quality experience for candidates and employees alike. The role partners closely with the HR Director and hiring managers to coordinate recruitment activities, maintain compliant and well‑structured HR systems, and support onboarding, benefits administration, and employee programs. With a strong focus on process, precision, and professionalism, the HR & Talent Coordinator helps support TAO’s people practices. This position is ideal for someone who is highly organized, detail‑driven, and motivated by supporting others in a fast‑paced, growth‑oriented environment and eager to make an impact for the people they’re supporting.Job DutiesTalent SupportCoordinate full‑cycle recruitment: drafting job descriptions, posting roles, screening resumes for alignment with position requirements, conducting phone screens, scheduling interviews across multiple time zones, managing candidate communication with professionalism and responsivenessMaintain structured and accurate process within our ATS (BambooHR) and LinkedIn Recruiter records to align with ESA requirementsSupport pipeline development for technical, product, finance, and client‑facing rolesGather details for offer letters and coordinate reference and background checksIdentify opportunities to improve recruiting workflows and candidate experience to support our employer brandSupport updates to the career and LinkedIn Life pages to showcase our internal cultureHR Operations & Employee ExperienceMaintain and support updating the onboarding process: documentation collection, system and equipment setup coordination, first‑day experience planningWork with the HR Director and other internal stakeholders to update and ensure onboarding program details are accurate and to update the L&D system (TalentLMS & BambooHR)Maintain employee files, records, and HRIS (BambooHR) data with accuracySupport benefits administration and general employee inquiriesParticipate on the Social Committee and support organizing social and recognition programs that reinforce TAO’s collaborative and people‑first cultureSupport Health & Safety (JHSC, office inspections, training requirements, etc.) & AODA initiatives and training; prepare employee letters, documentation, and communications as neededAssist the HR Director with performance review cycles, engagement surveys, and talent development initiatives as neededCoordinate with the HR Director to help standardize SOPs for HR and talent processes, ensuring consistency, audit readiness, and alignment with TAO’s high‑precision operating standardsContribute to internal reporting and metrics related to hiring, turnover, and HR program participationOther duties as assignedQualificationsGraduated with a degree or diploma in HR or equivalent work experience1 to 3 years of experience in HR support, recruiting coordination, or related people operations roles (including co‑op/work integrated learning programs)Strong organizational and time management skills with the ability to prioritizeAbility to communicate clearly with candidates and internal stakeholdersHigh level of professionalism, confidentiality, and maturityComfort working with data, documentation, and systems with accuracy and consistencyExperience with HRIS (BambooHR) and/or ATS systems and other HR tools (TalentLMS, Bonusly, LinkedIn Recruiter, etc.)Experience supporting recruitment for technical roles (software engineers, product managers, QA analysts, financial technology roles)Exposure to the financial sector, risk/credit, structured finance, or enterprise SaaS environments considered a strong assetAbility to interpret basic data insights or metrics to support reporting (HR dashboards, hiring pipelines, training compliance, etc.)Detail‑obsessed: accuracy matters and is a priority to youAnticipate needs before they surface and are proactive in solving small problems before they become big onesThrive in roles where you support others and remove friction from their workdayEmbrace processes and are comfortable suggesting improvements when something can be done betterCare about the candidate experience and understand that every touchpoint reflects our brandBase Compensation$55,000 – $70,000, with placement within the range determined through the interview process and based on a candidate's knowledge, skills, and qualifications. Additional opportunities include 3 weeks base vacation, employer‑paid benefits, profit sharing and bonus program participation.Benefits & CultureCompetitive compensation packageParticipation in TAO's bonus programProfit‑sharing programHybrid work modelFlexible work arrangements to support you and your teamCollaborative organization that exemplifies autonomy and creativityOpenness to new technology adoption and software advancementRobust benefits package including vision, medical, and dentalYearly learning & professional development allowanceCompany‑wide socialsInternal team recognition platform (Bonusly)TAO Solutions Inc. is an equal opportunity employer, committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other basis forbidden under federal, provincial, or local law, and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process.At TAO, we use artificial intelligence (AI) technology to support recruitment processes such as resume screening, drafting preliminary job descriptions, generating interview questions, and sourcing prospective candidates. AI is never used to make final hiring decisions; all key hiring decisions are made by our team. We are committed to the responsible use of AI and continuous improvement of our hiring practices. #J-18808-Ljbffr