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Legal Assistant, Corporate Services

3 months ago

Saskatoon, Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.


When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.


Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.


We are currently seeking a Legal Assistant to join our Saskatoon Corporate Services team.


This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role. This will offer a broad range of responsibilities and challenges that will utilize one’s strong Corporate Services and practice management skills.


The successful candidate will demonstrate initiative, strong communication and organization skills, with a desire to work in and promote a client-first focused culture.


Key Responsibilities:

  • Provide clerical, administrative and general office support including, but not limited to, calendar management, opening/closing files, photocopying, faxing, receives/places phone calls with internal and/or external parties, process incoming/outgoing mail and scans PDF documents;
  • Provide administrative support with respect to accounting and billing matters including, where applicable, working with assigned billing clerk in the processing of invoices, expense and cheque requisitions, trust receipts, etc;
  • Order various documents from government authorities (compliance, attestation and copies of various documents);
  • Retrieve, revise and maintain Corporate Records, inventory, files and Minute Books;
  • Attend to minimal accounting matters (i.e. prepare and deliver cheque requests, invoice payments, etc.);
  • Enter basic corporate data in the corporate database (Enact) and upload executed documents to virtual minute books;
  • Manage effective bring forward and critical date reminder system for paraprofessionals, including sending out reminder communications to lawyers and clients after checking appropriate sources;
  • Other tasks and duties as assigned.


What you'll bring:

  • Community College Certificate or Diploma, or equivalent combination of experience;
  • 2 to 5 years of experience as a Legal Assistant;
  • Experience in Corporate Services will be considered an asset;
  • Strong attention to detail with the flexibility to accommodate work demands;
  • Excellent organizational/follow-up skills;
  • Proofreading and accuracy are required;
  • Excellent ability to learn new computer applications;
  • Ability to work independently and collaboratively within a team environment;
  • Ability to maintain a high level of confidentiality and exercise discretion when necessary.


What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

  • A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
  • A Diverse and Inclusive Workplace;
  • Flexible working options;
  • Maternity Leave Top-up;
  • A Firm matching Group Retirement Savings plan;
  • An individual TFSA with low fund management fees and competitive investment options;
  • Employee Assistance Program to support you and your family;
  • A wellness spending account to foster employee well-being;
  • Professional Development opportunities;
  • Employee appreciation events;
  • Charitable giving programs.


Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.


Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.


While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.


Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.