Office Administrative Assistant

2 weeks ago

Montreal, Canada Knight Therapeutics Full time

About Knight

Knight Therapeutics Inc. is a pan-American (ex-US) specialty pharmaceutical company focused on acquiring, in licensing, marketing, and commercializing innovative prescription pharmaceuticals in Canada and Latin America. Knight owns Biotoscana Investments S.A., a pan-Latin American specialty pharmaceutical company. Knight Therapeutics Inc.’s shares trade on TSX under the symbol GUD. Headquartered in Montreal, Knight has over 700 employees globally.


Position Summary


Reporting to the President, this position will assume responsibilities within the office. They will be responsible for various tasks to ensure the efficient running of the entire company. The ideal candidate is highly organized, has flexible and adaptable communication capabilities and demonstrates good problem solving skills.


Responsibilities


Manage day-to-day administrative activities in the office.

Answer inbound phone calls and directing them to the appropriate person.

Manage the front-desk by welcoming clients and guests.

Organize company events as per assigned.

Be the resource person for issues regarding the maintenance, mailing, shipping, supplies, bills, and errands for the office.

Data entry as required.

Coordinate with IT department and other departments for office equipment requests.

Manage travel arrangements for various departments

Perform other tasks as per assigned


Qualifications

Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Excellent written and verbal communication skills

Ability to multi-task, organize, and prioritize work

Bilingualism - English/French is an asset


Characteristics of a Good Candidate


Analytical and Organisational Skills

The candidate must have good analytical skills with high-level attention to detail and commitment to accuracy and depth. She/he will be able to handle multiple projects at a time.

Teamwork / Negotiation skills

The candidate must have good interpersonal skills and demonstrate flexible and adaptable communications capabilities with partners inside and outside the country. She/he must be able to effectively function in a fast-paced, people oriented, team environment.


Autonomy / Problem Solving

The candidate must work independently, yet interacting with various people. She/he must have the ability to identify important issues and bring it forward in a timely manner.


As illustrated in the description of the tasks, it requires, in particular, to communicate, verbally and in writing, with the other team members located across Canada as well as Latin America as well as customers across Canada. Following an assessment, we have therefore determined that the performance of these tasks requires the knowledge of the English language, in addition to the knowledge of the French language (written and spoken). We have also determined that the English knowledge already required from other employees is insufficient for the performance of the duties requiring the knowledge of English.


Only selected candidates will be contacted.

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