Administrative Assistant, Human Resources

Brazeau County is seeking a friendly customer focused and highly organized Administrative Assistant to support the Human Resources department. This position plays an essential part of delivering efficient departmental operations and providing exceptional service to employees and prospective employees. Reporting to the Human Resources Manager and working closely with the Payroll & Benefits Coordinator, the Administrative Assistant is integral to helping the team meet deadlines, adapt to shifting priorities, and maintain accuracy across a wide range of HR processes. By carrying out administrative functions, the Administrative Assistant contributes to employee satisfaction, organizational efficiency, and the overall success of HR initiatives. This role is a key point of contact for internal staff, providing professional and confidential support that supports a workplace culture focused on excellence in service delivery and continuous improvement. RESPONSIBILITIES Delivers a high level of customer service to all employees and prospective employees while maintaining professionalism and confidentiality. Provides administrative support to the Human Resources Manager and the Payroll & Benefits Coordinator. Updates and maintains: HRIS program with employee data Timesheet program calendar Department forms and templates Employee fuel card program Town recreation facilities wellness program Prepares new hire orientations including orientation packages, workspace setup and coordination with hiring supervisor, IT, Safety and Facilities staff. Supports recruitment activities by scheduling interviews, room bookings, assembling interview packages, and completing reference checks. Assists with employee offboarding including file closures, office and furnishing reassignments and coordinates with Facilities and IT staff. Supports employee cessation process by preparing and distributing offboarding forms and tasks. Assists with retirement packages and coordinates the retiring employee’s gift and recognition with the Supervisor. Coordinates employee workspaces and furnishings requests with Facilities and IT staff. Tracks and updates furnishings inventory list. Maintains tracking spreadsheets such as training requests, employee anniversary dates, long term service dates, employee accrual balances. Frequently updates and distributes floorplans, parking plans, and phone lists. Supports Human Resources initiatives by promoting programs and educating employees on HR processes and benefits. Creates and schedules communication notices for display on staff information screens. Processes Long Service Awards; creates award certificates and purchase orders, and coordinates employee award presentation format with employee and department. Assists with planning and coordinating staff events including the Family and Staff Christmas functions. Prepares and schedules meetings, creates agendas, and records minutes for: Department meetings Pension Committee Labour Management Committee Service Provider Meetings Maintains and organizes printed employee hand outs and department supplies. Assists with tracking outstanding items and follows up with applicable departments and staff. Assists employees with training and troubleshooting for HR programs. Submits employee Driver Abstract requests for new hires and current employees. Maintains human resources and payroll records, including creating, updating, scanning, filing, and retrieving paper and digital files. Undertakes any other reasonable duty, commensurate with the classification and responsibility of the position, across the department to meet service priorities and business continuity requirements. May be required in the event of a municipal emergency to support the emergency operations centre and incident action/recovery plan. COMPETENCIES Education and Training A post-secondary certificate in either Human Resources, Payroll, Office Administration, or a similar field. A combination of education and experience may be considered. Licenses and Certifications A valid Class 5 Driver’s License is required. Incident Command Systems 200 will be required to obtain during employment. Knowledge, Skills, And Abilities Must have a minimum of three years administrative experience in an office environment. Previous experience in Human Resources or Payroll is considered an asset. Previous experience in a union environment or a municipality is considered an asset. Must be able to uphold organizational standards and maintain confidentiality. Required to protect personal information and ensure security of sensitive data. Must demonstrate the ability to maintain a calm and professional demeanor. Effective oral communication skills and ability to interact with many different individuals in a professional manner. High attention to detail and accuracy, ensures data integrity on data entry, forms, and files. Organizes work to meet deadlines and adapts to shifting priorities. Must be pro‑active and a self‑starter. Must be willing to learn and stay up to date on employment legislation, County policies, and the Collective Agreement. Advanced knowledge and proficiency in Office 365 including Word, Excel, Outlook and Teams is required. Be willing to obtain further training and education related to position. Be willing to participate in cross‑training opportunities to ensure business continuity. ORGANIZATIONAL STRUCTURE Direct reporting relationships Human Resources Manager Indirect reporting relationships Director of Corporate Services Payroll and Benefits Coordinator Interaction with external contacts Prospective employees Service providers CLASSIFICATION AND COMPENSATION Full‑time, Permanent Hours of work are Monday to Friday from 8:00 am to 5:00 pm (37.5 hours per week) Salary Grid 3 ($64,333 - $84,079 per year) Non‑supervisory Non‑union Participates in earned flex day program Eligible for Wellness days program Eligible for benefits and pension HOW TO APPLY The closing date for applications is Friday, January 30, 2026. Applicants can apply with their cover letter and resume on our website at Thank you in advance to all applicants, only those who are shortlisted will be contact‑ed. #J-18808-Ljbffr