Administrative Assistant
1 week ago
Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- **Work setting**:
- Education
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
- Perform personal and business errands for employers
- Oversee and co-ordinate office administrative procedures
- Prepare invoices and bank deposits
- Establish work priorities and ensure procedures are followed and deadlines are met
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Open and distribute regular and electronic incoming mail and other material
- ** Certificates, licences, memberships, and courses**:
- First Aid Certificate
- ** Computer and technology knowledge**:
- MS Excel
- MS PowerPoint
- MS Access
- Quick Books
- ** Transportation/travel information**:
- Valid driver's licence
- ** Work conditions and physical capabilities**:
- Attention to detail
- Work with mínimal supervision
- ** Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Organized
- Team player
- Client focus
- ** Screening questions**:
- Are you available for shift or on-call work?
- ** Other benefits**:
- Other benefits
- ** Support for newcomers and refugees**:
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- **Support for Indigenous people**:
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
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