Project Coordinator

Fero transforms how communities are built: delivering faster, smarter, and greener buildings tailored for healthcare, educational, commercial/industrial, and residential sectors. We design and build community-oriented solutions, combining innovative industrialized construction processes with an industry-leading team, a people‑first approach, and a state‑of‑the‑art facility. Our goals are to accelerate industrialized construction globally and deliver impactful solutions that uplift communities. Position Overview The Project Coordinator assists the Project Team in planning, coordinating, and documenting activities for one or more construction projects as directed by the Project Manager. Based on project requirements, the incumbent will prepare, organize, and track activities such as schedule/budget impacts, communications, change orders, trade/vendor estimates, costs/invoicing, risk management, and other. They will ensure that the communications framework is organized, efficient, and archived properly in project files. Key Accountabilities Work alongside and regularly communicate with owners, architects, contractors, and engineers. Review, interpret, and update construction schedules. Monitor construction work to ensure compliance with all company standards, procedures, engineering standards, codes, specifications, and design instructions. Assist the Project Manager in project administration and fieldwork. Assist in analysis of drawings & specifications to provide clear trackable and coordinated interpretations of the project design. Review project specifications for required submissions including but not limited to data sheets, shop drawings, mock‑ups, attic stock, and maintenance documentation. Request required submissions from subcontractors, vendors, and manufacturers. Submit & file submissions for internal and/or external review and follow‑up as required. Maintain accurate and up‑to‑date logs (RFI, Submissions, Change Orders, Vendor/Subcontractor, Purchase, Owner etc.), track responses, provide status updates to the Project Manager, and distribute as needed. Research and recommend solutions to design document problems, including conflicts, interferences, and errors/omissions. Review RFIs and confirm accuracy prior to issuance for internal/external responses, assist with the resolution process, and follow‑up to ensure close‑out in a timely manner. Obtain and review quotations for notices of change. Act as liaison with subcontractors in expediting drawings and related information. Conduct quality control activities, inspection programs, and periodic updating of construction progress records. Procure and organize all close‑out documentation including installation manuals, commissioning documentation, operating and maintenance manuals, and warranties. Assist the Project Manager where applicable, in the day‑to‑day duties of a project’s administration and execution. Ensure that all business activities are performed with the highest ethical standards and in compliance with the Fero Code of Business Conduct. Adhere to all health and safety rules and procedures. May perform other duties as assigned to meet the ongoing needs of the organization. Qualifications Minimum of 3 years of related project coordination experience or an equivalent combination of technical training and experience. Working knowledge of scheduling and project management software. Working knowledge of construction equipment and techniques, drawings, specifications, building materials, and required standards applicable to discipline. Work positively within a team to achieve a common goal of completion of the project. Ability to assume responsibility, interface, and communicate effectively with others. Effective oral and written communication skills ensuring the ability to represent the company and project team in a professional manner. Self‑motivated, proactive individual who can excel independently and manage own projects and deadlines. Excellent organizational skills and attention to detail. Strong technical aptitude, with knowledge of MS Office applications (including Excel, Project, PowerPoint, and Word). Benefits & Perks Base salary CA$65,000 - CA$75,000. 4 weeks paid vacation, plus 5 wellness days annually. Full Health Benefits. Group Retirement Savings Program. Reimbursement for professional association fees relevant to your role. Opportunity for meaningful growth, both personally and professionally, where your unique background and experience are welcomed and valued. Diversity and Inclusion Matter to Us We’re proud to be an equal opportunity employer committed to creating a workplace where everyone feels valued and respected. Guided by the Ontario Human Rights Code, we welcome individuals from all backgrounds and encourage applications from underrepresented communities. Your unique perspective helps us innovate and thrive. Accessibility for All Fero is dedicated to meeting the goals of the Accessibility for Ontarians with Disabilities Act (AODA). We ensure timely accommodations and an inclusive experience for all candidates. If you require any assistance during the application process, simply let your recruiter know—we’re here to help. How to Apply Ready to take the next step in your career? We encourage you to apply promptly to ensure your application is considered. This posting is for a new position. Only selected candidates will be contacted for the next steps in our hiring process. AI Disclosure Statement As part of our recruitment process, we use AI‑enabled tools to assist with tasks such as screening applications and assessing job‑related qualifications. These tools are designed to support efficiency and fairness; however, all hiring decisions are reviewed and confirmed by human recruiters to ensure accuracy and equity. #J-18808-Ljbffr