Executive Assistant to the CEO
4 days ago
Join to apply for the Executive Assistant to the CEO role at Verifast About Verifast Verifast is an all-in-one identity verification platform trusted by property managers, lenders, brokers, and underwriters across the US and Canada. With hundreds of workflows and human-powered customer support, Verifast improves application efficiency by 90% while reducing false positives and negatives. Transparency across the platform differentiates Verifast from its competitors and has resulted in an industry-leading reputation for trust. About The Role We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our CEO at Verifast. In this role, you will serve as a trusted partner—anticipating needs, protecting priorities, and ensuring the CEO’s time is focused on the highest-value activities. This position requires exceptional communication, strong relationship-building skills, and the ability to handle sensitive information with absolute discretion. You will act as the primary gatekeeper and coordination point between the CEO, internal teams, and external partners—driving efficiency, alignment, and seamless execution across the organization. What You’ll Do Manage and optimize the CEO’s calendar, priorities, and day-to-day workflow Monitor, draft, refine, and respond to email communications using excellent email etiquette Coordinate meetings, prepare agendas, compile materials, track action items, and ensure timely follow-through Serve as the central point of contact for team members seeking CEO guidance or decisions Support both personal and business logistics, ensuring the CEO remains focused and productive Prepare executive reports, presentations, and confidential communications Process and manage documents using DocuSign and other digital workflow tools Anticipate needs and proactively identify and resolve issues before they escape Maintain organized systems and documentation to ensure the CEO is always fully prepared Build trusted relationships across the leadership team, employees, and external stakeholders Multitask effectively in a fast-paced, high-growth environment while maintaining accuracy and professionalism What You Bring 3+ years of Executive Assistant experience supporting C‑Suite or senior leadership Demonstrated ability to manage complex calendars, relationships, and communications Exceptional written and verbal communication skills, with strong professionalism and email etiquette Experience using DocuSign and managing digital document workflows High level of discretion, emotional intelligence, and judgment Strong problem‑solving abilities and a proactive, resourceful mindset Ability to multitask, prioritize, and adapt quickly without sacrificing attention to detail Tech‑savvy with proficiency in tools such as Google Workspace, Slack, CRM systems, and scheduling platforms Based in Canada and able to work EST hours Bonus and performance-based incentives Pay Range 80,000 – 120,000 CAD per year (Remote (Canada)) Seniority Level Mid‑senior level Employment Type Full-time Job Function Administrative #J-18808-Ljbffr
-
Executive Assistant to the CEO
2 days ago
, BC, Canada Chemistry Consulting Group Full timeOverview Chemistry Consulting Group has been retained by David Foster Foundation (DFF) to lead the search for their next Executive Assistant to the CEO . DFF provides financial support to Canadian families with children in need of life-saving organ transplants. The foundation also assists families with their non-medical expenses. Public awareness and...
-
Executive Assistant to CEO
1 week ago
Dunsmuir Street Suite , Vancouver, British Columbia, Canada, VX P VoPay International Full timeAbout VoPay International Inc. VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do best...
-
Executive Assistant
20 hours ago
, , Canada DistillerSR Inc. Full timeAbout Us Behind every innovative new medical device, new healthcare policy, and research into new treatments, there’s a literature review. At DistillerSR Inc., we’re changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the world’s leading AI-enabled workflow automation and evidence management platform for streamlining...
-
Executive Assistant
4 days ago
, , Canada DistillerSR® Inc. Full timeAbout Us Behind every innovative new medical device, new healthcare policy, and research into new treatments, there’s a literature review. At DistillerSR Inc., we’re changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the world’s leading AI-enabled workflow automation and evidence management platform for streamlining...
-
Executive Assistant to the CEO
1 week ago
Burnaby, British Columbia, VC J, Canada Focal Point Full timeAbout UsAt Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.Our franchise system connects clients with world-class coaches who bring clarity to complexity and turn goals into...
-
Remote Executive Assistant to CEO
4 days ago
, , Canada Verifast Full timeA leading verification platform is seeking an Executive Assistant to the CEO. This role involves managing the CEO's calendar, coordinating meetings, and ensuring effective communication. The ideal candidate has over 3 years of EA experience, exceptional communication skills, and the ability to multitask in a fast-paced environment. The position is remote...
-
Executive Assistant to CEO
6 days ago
, , Canada MHB Group Canada Full timeA private equity real estate firm in Canada seeks a dedicated Executive Assistant to support the CEO. In this high-trust role, you will manage a complex travel schedule, oversee a dynamic calendar, and prepare legal documents with discretion. The firm offers competitive compensation and a chance to make a significant impact within a well-established company....
-
Executive Assistant
6 hours ago
Canada Porsche Cars Canada Full timeIf you make hearts beat faster, your own has to be in the right place. **Executive Assistant**: - **Code number**:J000002134 - **Entry level**:Professionals - **Location**:Toronto - **Organization**:Porsche Cars Canada **Tasks **Tasks*** **Position Objective** The Executive Assistant plans and oversees the President & CEO Office’s functions and...
-
, BC, Canada Chemistry Consulting Group Full timeA consulting firm is seeking an Executive Assistant to the CEO in Victoria, BC. This role demands a proactive individual who can efficiently manage schedules, coordinate meetings, and handle communications with professionalism and discretion. Candidates should have a high school diploma, post-secondary education, and at least three years of experience in a...
-
, , Canada DistillerSR® Inc. Full timeA leading healthcare technology firm in Canada is seeking an experienced Executive Assistant to support the CEO and Executive Team. This role involves managing complex calendars, coordinating communications, and handling logistics for travel and company events. The ideal candidate has at least 7 years of experience supporting executives in a fast-paced...
