Lead, Office of the Corporate Secretary

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals. What does this role look like? Purpose The Lead, Office of the Corporate Secretary, supports the Corporate Secretary in ensuring the effective and efficient operation of the Office and the governance processes of the Board of Trustees. Accountability Under the supervision of the Corporate Secretary, this job provides day-to-day leadership and functional oversight to team members, ensuring the delivery of high-quality, confidential and compliant governance services to support fulfilling the requirements of the Corporate Secretary of the Board as defined by the Education Act. This job will contribute strategic insight, operational direction and expert advice to uphold legislative and procedural requirements and strengthen governance and administrative practices. The CBE understands the future of work is flexible. In this role, you are eligible to participate in a flexible work program that allows you to work remotely for up to three days a week. A minimum of two days must be in the office. At certain times, you may be required to work in the office more than 2 days per week based on operational requirements. Major Responsibilities Oversee the day-to-day operations of the Office of the Corporate Secretary, including direction and support for team members in the delivery of services. In conjunction with the Corporate Secretary, supervise the work of the Office of the Corporate Secretary team members including orientation and training, communicating clear expectations, setting performance objectives, providing regular and timely constructive feedback, providing guidance on professional growth, and monitoring staff well-being. Effectively plan and perform work in a manner that is self-directed, timely, efficient, systematic, and directed to specific outcomes. Oversee all Board of Trustees’ confidential meeting materials, ensuring confidential Board policies and other confidential documentation are prepared and distributed in accordance with Board procedures and legal requirements. Effectively plan, administer and interpret relevant legislation, parliamentary procedures, Board procedures and governance obligations and responsibilities as they impact the operations of the Board. Provide advice and consultation to the Board, Superintendents, administration and the public on the Board’s statutory, archival, and operational affairs, when required. Conduct research for and develop confidential Board reports, confidential Board Committee meeting materials, resolutions for the Board of Trustees and confidential Trustee Information and Planning session materials. Attend all board committee meetings and trustee information planning sessions, ensuring that appropriate minutes are recorded, and all records are appropriately created and retained. In conjunction with the Corporate Secretary, provide strategic direction into business processes that achieve consistency, efficiencies and effectiveness in the workflow of the Office of the Corporate Secretary. Identify need for and establish standards of practice, guidelines, forms, and documentation. Respond to inquiries from Trustees, administration and the public regarding Board procedures and proceedings; ensuring confidentiality where appropriate. Demonstrate a thorough understanding of the inter-relationships within the Calgary Board of Education, as well as an appreciation for external relationships and political issues. Support the Corporate Secretary in oversight and management of the Office of the Corporate Secretary’s annual budget. Demonstrate trustworthiness, dependability and reliability, thus building productive relationships with team members, the Board of Trustees, and stakeholders. Adhere to a strict level of confidentiality and diplomacy, as required. Perform other related responsibilities as assigned. What are we looking for? Education and Experience Diploma in Business Administration, Paralegal or equivalent. Minimum seven to ten years progressively more responsible experience in a professional administration role with demonstrated interpersonal, planning and leadership skills. Extensive experience analyzing governing legislation, writing Board reports, attending and supporting Board of Trustees and Committee meetings; supporting team members; providing recording official minutes of complex meetings, with knowledge of procedures and rules of order for public meetings. Extensive training and/or experience in governance responsibilities, working closely with elected Boards or in a public board environment, interpreting and applying legislation. Equivalent combinations of directly related education and directly related experience may be considered. Demonstrated Skills and Competencies A detail-oriented self-starter, with the ability to work under limited supervision in a highly consultative and collaborative environment with elected trustees and senior personnel, under rigorous conditions of confidentiality. Superior interpersonal skills and the ability to communicate effectively, including working directly with trustees, superintendents and administrative support staff. Excellent verbal and written communication skills, with the proven ability to prepare draft resolutions, minutes, reports and summaries. Demonstrated research, correspondence and report writing skills. Well-developed organizational and time management/workload management skills. Ability to work with limited supervision under rigorous conditions of confidentiality. Ability to work effectively within a team environment. Personal suitability. Conditions of Employment Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed. Be Part of Our Success A career with the CBE offers incredible opportunities, rewards and supports. Click for more information on a career with the CBE. What happens next? We thank all candidates for their interest in this position; however, only those selected for an interview will be contacted. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Primary and Secondary Education #J-18808-Ljbffr