Accounts Payable Agent

2 weeks ago

Toronto, Canada CAD Industries Ferroviaires Ltée Full time

Company Summary:

Cad Railway Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Railway has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives. Cad Railway’s delivery team will operate and maintain Metrolinx’s rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.



Summary of the role:

As an Accounts Payable Agent, you will play a critical role in the financial operations of our organization by managing the accounts payable process. You will be responsible for accurately processing and recording transactions related to vendor invoices, expense reports, and other financial documents. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a deep understanding of accounting principles.


Core Accountabilities:

Invoice Processing:


  • Receive, review, and process vendor invoices in a timely and accurate manner.
  • Ensure all invoices are properly coded, approved, and supported by appropriate documentation.
  • Resolve discrepancies and issues with invoices, working closely with internal departments and vendors.


Expense Reports:


  • Review and process employee expense reports, verifying receipts and adherence to company policies.
  • Reconcile expense reports with corporate credit card statements.


Vendor Management:


  • Communicate effectively with vendors to address inquiries and resolve issues.
  • Maintain positive relationships with vendors while ensuring timely payments.


Payment Processing:


  • Prepare and process payment batches, including checks, ACH transfers, and wire transfers.
  • Ensure compliance with payment terms and take advantage of early payment discounts when applicable.


Record Keeping and Documentation:


  • Maintain accurate and organized records of all accounts payable transactions.
  • Assist in the preparation of financial reports and audits by providing necessary documentation.


Compliance:


  • Stay up-to-date with relevant accounting regulations and compliance requirements.
  • Ensure adherence to company policies and procedures related to accounts payable.


Reporting:


  • Generate regular reports on accounts payable activities, outstanding payments, and other relevant metrics.
  • Provide insights and analysis to support financial decision-making.


Cross-Functional Collaboration:


  • Collaborate with other departments, such as procurement and finance, to streamline processes and improve efficiency.
  • Work closely with the accounting team to ensure accurate and timely month-end close processes.

Qualifications:

  • Post-secondary education in Accounting, Finance or related field an asset
  • Must have Oracle experince
  • 2 to 4 years of proven experience as an Accounts Payable Clerk or in a similar role.
  • Basic understanding of accounting principles and practices.
  • Proficient in using accounting software and Microsoft Office Suite, especially Excel.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a high level of accuracy.
  • Ability to manage multiple tasks and meet deadlines.

Nice to have:

  • Experience working in an unionized environment
  • Familiarity with other industries such as Aerospace
  • Experience working in the rail industry with a comprehensive knowledge of rail equipment



Cad Railway Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.

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