Human Resources Specialist

Scope of Position The Human Resources Specialist is responsible for a variety of support and administrative functions for the HR department, including supporting the SVP, Human Resources and the Administration team as required. Pension & Benefits Administration & Support Complete tasks related to new hires or requests for changes in benefits Complete tasks related to termination of employment Respond to employee questions/issues related to benefits Request DB pension calculations from the actuary Assist with coordinating employee information sessions related to benefits Maintain the master vacation tracker and filing of required forms Assist with Service Award Program and work with the communications team when necessary Assist with retiree benefits, including responding to questions from retirees Assist with the leave of absence portfolio and occupational health and safety Assist with annual pension/benefits tasks as required File forms and other documentation (soft filing on the shared drive and hard files located in the office) Liase with the various benefit providers regarding issues for problem resolution HR Administration & Support Reset employee passwords for the HRIS (Dayforce) Monitor and order supplies for the department Maintain various HR lists/forms such as BCP, Employee Telephone Directory, Security Access Forms, etc. Manage external storage pick up and drop off Assist with the maintenance of existing paper-based employee personnel files Support the SVP Human Resources as required Research/Special Projects Contribute to a variety of projects in support of the department’s annual objectives Conduct research on a variety of HR topics Expectations / Outcomes Accurate information maintained in HRIS database and employee personnel files Accurate information maintained in benefit provider web portals Contacts Internal: IBC managers at all levels, IBC employees External: Third Party Providers, Retirees, Employees at other organizations for which we provide HR support Qualifications Post-secondary education in HR or related field Bilingual in French and English is required 3-5 years experience in HR; 3-5 years experience in the administration of Group Insurance Benefits & Pension Plans is required Knowledge of Quebec Labour law is an asset Good understanding of the functional areas of HR as relates to data management Working knowledge of Excel including ability to create and manipulate spreadsheets, basic formulas, v-lookup, etc. Working knowledge of Word including ability to import and manipulate charts, pictures, mail merge etc. Key Skills and Competencies High attention to detail Ability to work in a fast-paced environment with tight deadlines Ability to handle highly confidential information Ability to identify areas to improve efficiency Demonstrated ability to work collaboratively within a team environment Analytical skills with a keen interest in systems and processes Excellent communication skills, both written and verbal IBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others. IBC welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact Medina Kadija at IBC will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs. Please be advised that only those applicants who are selected for interviews will be contacted. #J-18808-Ljbffr