Gallery Administrator

4 weeks ago

canada Corkin Gallery Full time

Job Overview:

Corkin Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. If you thrive in a creative and fast paced environment, we encourage you to apply. Reporting to the Director, the Gallery Administrator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the Management & Administration and Operations teams, including front desk coverage, hospitality, and visitor relations; administrative tasks and invoicing; gallery and office tidiness; and coordination of supplies. This position is a full time, roll in person five days per week, and required flexibility for additional hours based on the needs of the Gallery.


About the Gallery:

Founded in 1979, Corkin Gallery is committed to the principles that move art history forward. We champion significant contemporary and historical art across a spectrum of media including painting, sculpture, photography, and installation. Corkin Gallery features a roster of emerging and mid-career artists from around the globe whose voices and vision are trailblazing the ideas of tomorrow. We employ our expertise in modern art to show contemporary art alongside master works of the twentieth century.

 

Our team maintains well-established relationships with private collectors, museums, and corporations worldwide. Our clients range from experienced collectors to first time buyers. We value the Toronto arts community, and our exhibitions are always accessible to the public.


Office Responsibilities

- Responsible for providing daily administrative support inclusive of email management, phone management and office functions.

-Manage the scheduling of client viewings, installations, and appointments.

- Liaise with team, visitors, and clients courteously and efficiently.

-Assist with preparations of office documents.

-Receive all mail and distribute to relevant departments.

-Ensure that all office supplies are stocked and order when needed.

-Prepare and distribute documents as directed by the Director.

-Update and maintain all client-related information.

-Administer various gallery events, programs, and travels.

-Maintain office technology and provide minor fixes; coordinate IT solutions for all staff.

-Ensure the overall upkeep of the gallery and offices.


Accounting Responsibilities

-Create invoices, monitor accounts receivable, and follow up regarding outstanding invoices.

-Assist in preparation and distribution of reports to Director.

-Other duties as assigned.


Skill Requirements:

The ideal candidate will have a passion for art, leadership qualities, and outstanding communication abilities.


-Solid background in Office Administration.

-Ability to communicate effectively and professionally, both oral and written within all levels of organization.

-Ability to manage tight deadlines and use time efficiently. Must be able to work under pressure and achieve quality results; ability to handle multiple demands and competing priority and adapt to new ideas and constant changes.

-Proficiency in all Microsoft Office programs, as well as Google Suite.

-Proficiency in role-specific software.

-Moderate understanding of IT.


Education Requirements:

-High school diploma supplemented with a post-secondary education within the related field.



We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants.

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