Student Info Systems Coordinator I C2425/007

4 weeks ago

Victoria, Canada School District #63 (Saanich) Full time
Current Shift: 8:00am- 3:38pm Monday

(Includes 1/2 hour unpaid lunch) 10 months per year while regular classes are in session

Additional minutes per day are included in the ‘Current Shift’ schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding -Spring Closure Week.

Pay Rate: $28.07 (July 1, 2024 rate - any continuing employee awarded a temporary position will receive the continuing rate of pay for the position)

End Date: June 23, 2025 or return of incumbent, whichever comes first

This is a temporary JOB SHARE opportunity, posted in accordance with Article 16.04 of the collective agreement. Benefits for eligible employees will be split between the sharer and co-sharer so there is no additional cost to the employer beyond the cost of the sharer. (The sharer is the continuing employee who is the original incumbent in the position being shared. The co-sharer is the employee who co-shares the position). Please see Article 16.04 for more information.

JOB DESCRIPTION

CLASSIFICATION POSITION

Clerical Student Information Systems Coordinator I

SUMMARY

Under the direction of the School Administrator, manages student data on the District’s information network to meet school, district and ministry requirements, and provides support to school-based staff for use of the school administrative system.

DUTIES

Sets up and manages security of the school administrative data system ensuring data confidentiality and system integrity

Under direction of Administrator(s), assists in the creation of complex timetables for staff and students

Coordinates and manages the electronic transfer of student grades from teachers

Coordinates the safe arrival program and daily attendance records, contacting parents, emergency contacts and homeroom staff when students do not arrive as expected

Liaises with Administrators/Counselling Team to resolve student issues (e.g. timetable, attendance issues, court orders etc.)

Enters, manages, verifies and responds to queries about all school-based student data (e.g. ministry requirements, graduation requirements, report cards, timetables, PR cards, attendance summaries) for all reporting processes using the school administrative data system

Compiles, extracts, develops, generates and transfers data reports electronically between schools, the district and the ministry

Supports staff on a range of software applications and creates memos for staff use

Provides record of incoming/outgoing students

Greets and directs visitors to appropriate staff or location of meetings

Provides basic first aid (band aids and icepacks) to students and/or refers injury to First Aid Attendant

Supports staff on the school administrative data system and creates instructional memos for staff use

Provides recommendations for system development and implementing changes on student data system, coordinating changes with the district office and/or feeder schools

Orders forms and other related supplies required for the collection and reporting of student information

Prepares complex documents, reports and correspondence

Maintains regular back-ups and archival database for the school

Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONS

Grade 12

Certificate in Office Administration

Three years' related experience, at least two of which must be in the use of a school-based administrative software system

Experience or training in the use and support of school based student information systems

Minimum word processing speed of 50 W.P.M.

Working knowledge of Ministry requirements for 1701 Data Collection and District/School Reporting processes

Ability to maintain the confidentiality of sensitive information as it relates to school operations and student information

Or an equivalent combination of training and experience.

DESIRABLE SKILLS

Demonstrated ability to continually adapt to changing technical environments, organizational cultures and Ministry and District requirements

Demonstrated effective communication skills

Proficiency with database applications, word processing and spreadsheet applications

Ability and aptitude to work with detail, precision and accuracy

Strong analytical and problem-solving skills

Ability to organize, prioritize and meet workload deadlines

DATE November 2016

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