Communication | Proposal Coordinator

1 month ago

Etobicoke, Canada Aiolos Engineering Corporation Full time

Aiolos Engineering Corporation is a leading engineering consulting firm specializing in designing and building advanced test facilities for the Aerospace and Automotive sectors. Headquartered in Toronto, we serve a global market, delivering innovative solutions that push the boundaries of technology.


Role Overview:


We are seeking a multi-talented Communication | Proposal Coordinator to join our dynamic team. In this role, you will create high-quality technical documentation and visually engaging graphics to support our Business Development efforts, engineering projects and online presence. You will be responsible for driving the creative design, layout, schedule, and messaging of proposals, design reports, specifications, and various marketing materials. Additionally, you will maintain our corporate presence on social media and update our website.


What You Will Enjoy:

  • Freedom and a healthy work-life balance: Embrace our flexible work environment with flexible hours and a blend of remote and office work.
  • Be part of exciting and innovative projects: Join a team that is at the forefront of cutting-edge technology in the Aerospace and Automotive sectors.
  • Engaging, challenging, and fast-evolving environment: Work in an environment where no two days are the same, and your skills are constantly being challenged and developed.


Responsibilities:

  • Create, format, design and maintain engaging content for various marketing materials (proposals, presentations, brochures, projects sheets, CVs , user manuals, installation guides, and various marketing collateral, etc.)
  • Collaborate with technical teams and business development to gather necessary content for proposals.
  • Coordinate and assemble visual and written assets from various team members into comprehensive and cohesive documents.
  • Ensure that all proposals are visually appealing, well-organized, and clearly convey the company’s value proposition.
  • Manage proposal timelines, ensuring all deadlines are met and that submissions are completed in a timely manner.
  • Design visually appealing graphics, illustrations, and diagrams to enhance documentation.
  • Ensure company-wide documentation is well-organized, easy to understand, and adheres to company standards and branding.
  • Update and maintain existing documentation and template as needed.
  • Maintain our online social presence and update our website.


Qualifications:

  • Bachelor’s degree in Marketing, Communications, English, or a related field.
  • Brings an understanding of design theory and the ability to produce web and print-ready marketing material.
  • 3-5 years of experience in proposal writing, coordination, or a related role within the engineering, architectural, or construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Illustrator, Photoshop).
  • Strong organizational skills and the ability to manage multiple projects simultaneously.
  • Familiarity with RFP/RFQ processes and best practices in proposal development.
  • Experience in graphic design or layout is a strong asset.
  • Must be a Canadian Citizen or permanent resident capable of obtaining security clearance for the Canadian Controlled Goods Program.


What You Will Bring:

  • A self-starter who is driven, motivated, and accountable.
  • Attention to detail and a commitment to producing high-quality work.
  • Motivation to learn our unique business.
  • Superior presentation and communication skills; both written and verbal.
  • Ability to multi-task, prioritize, and manage time effectively and work independently and as part of a collaborative team.


Salary Range:

Depending on experience the salary range is: $65K - $85K per annum


If you are a creative and detail-oriented individual with a passion for technical communication and design, we encourage you to apply for this exciting opportunity.


Applicants will be considered for interviews based on the information provided in their application. Please include your CV, cover letter, and work examples that demonstrate your skills as a writer, editor, or graphic designer.

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