Request for Proposal – Strategic Planning

Request for Proposals (RFP) Strategic Planning Consultant November 2025 Project Description: Undertake a comprehensive 5-year Strategic Plan development process for District of Kenora Home for the Aged & Community Support Services Project Address: District of Kenora – Head Office: 1220 Valley Drive, Kenora ON. Proposal Accepted Via email: Proposal Due: 4:30 p.m. CST on Friday, December 19th, 2025 Lowest cost or any proposal is not necessarily accepted. District of Kenora Homes for the Aged (KDH) reserves the right to reject any proposals, waive irregularities and formalities therein, and award the contract in KDH’s best interest in its sole and unfettered discretion. Introduction District of Kenora Home for the Aged & Community Support Services is a non-profit organization operating three long-term care facilities and providing community support services within the district of Kenora. We are seeking proposals from experienced consultants or firms to support the development of a new Strategic Plan to guide our organization for the next 5 years. This plan will help us adapt to Ontario’s changing healthcare landscape, address increasing resident, client and family expectations, and ensure long-term sustainability while remaining true to our mission and values. Organizational Background District of Kenora Home for the Aged (KDH) operates three long-term care homes within the Kenora District serving the municipalities of Dryden, Ear Falls, Ignace, Kenora, Machin, Pickle Lake, Red Lake, Sioux Lookout and Sioux Narrows‑Nestor Falls. In addition to long-term care, KDH also offers Community Support services which provides a wide range of services and programs to help seniors remain at home and maintain independence in their communities. These services are provided in Kenora, Red Lake and Sioux Lookout. District of Kenora Home for the Aged & Community Support Services provides 245 long-term care residents and 415 community support clients with a variety of services such as 24/7 nursing care, specialized dementia care, recreation, spiritual support, meals on wheels and assistive living supports. Our stakeholders consist of residents, clients, families, staff, board of management, volunteers, municipalities throughout the district of Kenora, Ontario Health and Ministry of Long‑Term Care. We are governed by municipal and provincial appointed board of management and guided by our mission to Enrich the lives of those we serve. Project Objectives The goal is to develop a clear, actionable Strategic Plan that: Reflects input from residents, clients, families, staff, board members and community partners Aligns with Ontario Health at Home, Ministry of Long‑Term Care and Ontario Health’s policy environment and funding landscape Positions the organization to respond to sector challenges such as, but not limited to, workforce shortages, aging infrastructure, rising acuity Establishes measurable priorities, goals and timelines for implementation Promotes equity, resident/client‑centred care, and organizational sustainability Scope of Work The selected consultant or firm will be responsible for: Project Management Develop a detailed project plan with timelines and milestones Coordinate and facilitate all phases of the strategic planning process Organizational and Sector Assessment Review internal documents Analyze external trends, regulations and environmental scans Stakeholder Engagement Facilitate meaningful consultation with: Residents, clients and families Staff at all levels Board members Community partners and healthcare providers Use appropriate tools such as surveys, focus groups, or interviews (including assessable formats) Strategic Plan Development Facilitate a planning session with leadership and board members Develop a clear, actionable Strategic Plan that includes: Updated mission, vision and values (if necessary) 3–5 strategic priorities Objectives, timelines and performance indicators High‑level implementation framework Deliverables Work plan and timelines Stakeholder engagement summary Draft Strategic Plan for review Final Strategic Plan (print and digital formats) including executive summary, vision, mission, values, strategic priorities, goals and success measures Implementation roadmap with timelines and responsibilities Presentation to the Board and Leadership team Proposal Requirements Proposals should include: Introduction – Identify the individual who will be the primary contact for all communications, including name, title, mailing address, email address and telephone number Experience and Qualifications Relevant strategic planning experience in the nonprofit healthcare and/or long‑term care sectors Knowledge of Ontario’s healthcare and long‑term care environment Proposed team members, their roles and relevant qualifications Approach & Methodology How you will engage stakeholders in a meaningful and inclusive approach Description of tool/processes used Project timeline and key milestones Budget – Detailed pricing including professional fees, travel, materials and applicable taxes References – Minimum of two similar strategic planning projects completed in the last 5 years. Names, organizations and contact information Timeline RFP Issued – November 7th, 2025 Proposal Deadline – December 19th, 2025 Consultant Selection & Notification – January 16th, 2026 Project Start Date – February 2nd, 2026 Draft Strategic Plan Due – July 31st, 2026 Final Strategic Plan Due – August 30th, 2026 Presentation to Board / Leadership – September 24th, 2026 Note: All dates subject to change. Evaluation Criteria Proposals will be evaluated based on the following criteria: Relevant experience and understanding of the long‑term care and nonprofit healthcare sectors in Ontario Quality and clarity of proposed approach and methodology Qualifications of personnel Feasibility of work plan and timeline Value for cost References and demonstrated results from similar work Submission Instructions Please submit proposals (PDF format) via email to: Michelle Spencer CEO & District Administrator District of Kenora Home for the Aged Subject Line: Strategic Planning Proposal – (Consultant / Firm Name) Deadline: December 19th, 2025 at 4:30 pm CST Late or incomplete submissions may not be considered Terms and Conditions District of Kenora Home for the Aged & Community Support Services reserves the right to accept or reject any or all proposals The successful consultant / firm will be required to sign a service agreement All proposal costs are the responsibility of the applicant Confidentiality must be maintained regarding all project‑related information #J-18808-Ljbffr