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Executive Assistant

1 month ago

Montréal, Canada BRP Full time

We are looking for an executive assistant to provide unparalleled administrative support under the supervision of the Vice-President Marketing.
YOU’LL HAVE THE OPPORTUNITY TO:
Manage the calendar proactively, taking charge of daily and ongoing planning to ensure the effective use of the VP’s time, including protecting time for key meeting and document preparation. Forward thinking.

Set up meetings and organize events, including ownership of logistics (for example, owning the agenda, collecting/distributing meeting materials ahead of meetings). Support operational, strategic and planning sessions for the management team.

Organize and book business travel (domestic and international) for the VP, including coordinating itineraries and expense tracking.

Ensure that all compliance reporting is completed in a timely manner.

Participate in budget planning and quarterly forecasting activities.

Follow-up on correspondence (direct incoming calls, visitors, mail and e-mail) and requests for information.

Develop file, report, document or information storage and retrieval services, including classification, organization and electronic data/information entry or sourcing.

Make recommendations on the development and implementation of new processes.

Work independently, make timely and confident decisions.

Provide administrative support for other mandates.

YOU’LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES:
A DEC (college diploma) in secretarial studies or other relevant training.

3-5 years of relevant experience.

Solid understanding of MS Office, including Word and PowerPoint.

Essential qualities of organization and autonomy, rigour and attention to detail, good team spirit, resourcefulness, a good sense of initiative, the ability to work under pressure.

Ability to communicate with internal stakeholders located outside Quebec or unilingual English speakers on a daily basis

Respect for confidentiality and great professionalism.

The commitment to pursue continuous improvement in your daily work.

Does this sound like you? We look forward to receiving your application.

ACKNOWLEDGING THE POWER OF DIVERSITY
BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead
For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.
Let’s start with a strong foundation - You want it, we have it:
Annual bonus based on the company’s financial results
Generous paid time away
Pension plan
Collective saving opportunities
Industry leading healthcare fully paid by BRP
What about some feel good perks:
Flexible work schedule
A summer schedule that varies by department and location
Holiday season shutdown
Educational resources
Discount on BRP products
WELCOME TO BRP
We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 20,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination; It’s about the journey.
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