Senior Business Analyst

Job Description On behalf of our public sector client, Affinity is looking for a Sr. Business Analyst/ Project Coordinator to provide expertise in business analysis, project coordination, and stakeholder engagement, contributing across multiple system modernization, replacement, and new solution initiatives as priorities and capacity allow. Responsibilities Project Charter and Work Plan A foundational document outlining the project scope, objectives, governance, timeline, roles, and responsibilities. Defines the problem statement and desired outcomes of the system replacement project. Describes the project structure, communication plan, and stakeholder engagement approach. Includes an initial schedule with major milestones, deliverables, and dependencies. Serves as the baseline document for all subsequent project activities. Current State Assessment Report A detailed assessment of the existing system, including processes, data structures, integrations, and business workflows. Identifies key pain points, risks, and improvement opportunities. Documents system dependencies, data migration considerations, and stakeholder input. Provides a clear understanding of the environment that will be replaced, supporting future requirements and design activities. Requirements Traceability Matrix (RTM) A comprehensive matrix linking business, functional, and technical requirements to project objectives and deliverables. Captures all stakeholder requirements gathered through workshops, interviews, and document reviews. Establishes traceability through design, testing, and implementation phases. Ensures that all business needs are addressed in the replacement solution. RFP Documentation Package A complete set of documents required to issue a Request for Proposal for the new system. Includes business requirements, evaluation criteria, mandatory and scored specifications, and statement of work. Developed in collaboration with the Procurement Branch or other relevant authorities. Supports vendor selection in alignment with public procurement guidelines. Vendor Evaluation and Recommendation Report A summary report of the RFP evaluation process and findings. Details vendor responses, scoring, and comparative analysis of proposed solutions. Outlines strengths, weaknesses, and risks of each proposal. Provides a final recommendation with justification for the preferred vendor. Implementation and Migration Plan A detailed plan to guide system implementation and transition activities. Defines key phases, deliverables, and dependencies from configuration to go-live. Includes data migration strategy, testing plan, and cutover approach. Identifies resource requirements, timelines, and risk mitigation strategies. Serves as the operational blueprint for deployment. Project Status Reports and Risk Register Ongoing project management deliverables providing visibility into progress, issues, and risks. Weekly or bi-weekly status reports summarizing accomplishments, upcoming activities, and decisions required. A living risk and issue log identifying potential challenges, mitigation actions, and owners. Regularly updated to support governance and steering committee oversight. Training and Change Management Materials Documentation and materials to prepare stakeholders and end users for the transition to the new system. Includes training guides, quick reference materials, and presentation decks. May involve coordination of training sessions and knowledge transfer workshops. Incorporates communication templates and change impact assessments. Ensures adoption and minimizes operational disruption during implementation. Post-Implementation Review and Lessons Learned Report A comprehensive evaluation of project results following go-live. Reviews performance against objectives, timelines, and budgets. Identifies successes, challenges, and improvement opportunities. Captures lessons learned for future system implementations or projects. Includes recommendations for ongoing maintenance and enhancement of the new system. Qualifications Mandatory Requirements Manage or coordinate multi-stakeholder projects involving business, technical, and vendor teams, ensuring effective collaboration and timely delivery (minimum 7 years). Produce high-quality business and technical documentation, including process maps, requirements specifications, project plans, and risk registers (minimum 7 years). Work within recognized project management or business analysis methodologies such as BABOK, PMI, Agile, or Waterfall (minimum 7 years). Demonstrate excellent facilitation, analytical, and English communication skills suitable for complex project environments (minimum 7 years). Be available to commence work within two (2) weeks of contract award and commit the required level of effort for the full engagement duration. Demonstrate a minimum of seven (7) years of experience as a Business Analyst leading system replacement or modernization initiatives, including requirements gathering, analysis, and implementation support. Limit vendor submissions to one (1) proposal per vendor. Clearly demonstrate the ability to meet all mandatory requirements, as failure to do so will result in disqualification. Respond to this section using the Vendor Response Matrix. Scored Requirements Lead or support system replacement or modernization initiatives, including requirements elicitation, business process analysis, vendor engagement, implementation support, and stakeholder management on projects of comparable size and complexity (7+ years). Coordinate project activities, manage schedules and dependencies, and facilitate effective communication across cross-functional teams and stakeholders using appropriate tools and methods to track progress, risks, and issues (7+ years). Work within government or large enterprise environments, including structured procurement and RFP processes, demonstrating knowledge of public-sector governance, decision-making, and reporting standards (7+ years). Apply a structured approach and work plan for the engagement, outlining tools and methodologies for analysis, coordination, documentation, and reporting aligned with project objectives and timelines (7+ years). Hold relevant certifications or credentials such as CBAP, PMI-PBA, PMP, or equivalent professional experience and training, and demonstrate how these qualifications contribute to successful project delivery (7+ years). Demonstrate bilingual proficiency in French and English, including experience producing documentation, facilitating discussions, and engaging stakeholders in both official languages, particularly in multi-stakeholder or public-sector environments. Affinity Earn Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at or browse our jobs & follow us at About Affinity Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need. For more information on Affinity, please visit Job Number: 13001 #J-18808-Ljbffr