Program Manager

1 month ago

Oakville, Canada Coordinate Industries Ltd. Full time

Company Description

Coordinate Industries Ltd. is a valued-added manufacturer and supplier of precision machining, mechanical and electromechanical assemblies as well as high-quality cable assemblies, wire harnesses Services for Aerospace and Defense Applications. Established in 1985, our commitment to providing cost-effective, and quality products to meet the stringent demands of the aerospace and defense sectors.


Role Description

This is a full-time, on-site Program Manager role located in Oakville, ON at Coordinate Industries Ltd. The Program Manager will be responsible for overseeing the successful running of the organization’s programs. The main responsibilities include daily governance of programs to ensure tasks are kept on schedule, managing budgets, and maintaining communication with all program stakeholders.


Training, Experience, Education and Skill Requirements

  • Minimum 10 years of experience with Program Management with increasing levels of responsibility, including experience successfully managing various projects.
  • MBA degree or any Management Certificate Additional Skills
  • Engineering degree, Aerospace, Mechanical, Industrial would be an asset.
  • PMP certification is a must
  • Experience within a manufacturing facility in the disciplines of Operations, Materials Planning, Procurement, Quality, Engineering, Program Management or Customer Service.
  • In‐depth knowledge of aerospace commercial or military contracting and procurement requirements and understanding of financial and labor cost systems and production processes.
  • Will lead root-cause/corrective action and lean initiatives – Needs strong Problem Solving background
  • Strong understanding of aerospace systems, manufacturing processes and regulatory compliance
  • 15-25% Travel may be required to support proposal activity and project execution.
  • Ability to work under time pressures and flexibility to adjust to sudden work patterns or schedules.
  • Outstanding grasp of program management concepts and processes.
  • Must be able to work independently, with teams and have good interpersonal skills.
  • Organized with a keen eye for details,
  • Charismatic with excellent verbal and written communication skills
  • Proven leadership skills particularly in, creating possibilities, organizational change, consistently delivering great performance and managing people for success.
  • Ability to influence without direct control of resources
  • Demonstrated leadership and role modeling in breakthrough performance coaching to build impactful teams.
  • Ability to handle multiple priorities
  • Demonstrated passion for solving problems, manufacturing and operational excellence
  • Self-motivated and able to achieve high impact within a short time.
  • Able to self-control and follow instructions independently


Job Related Duties & Responsibilities

  • Lead planning and/or implementation of NPI / complex projects involving the execution and delivery of machine products and assemblies.
  • The Program Manager (PM) develops and manages new and existing programs by recommending, monitoring or adjusting appropriate plant operating procedures to meet program requirements within the manufacturing facility.
  • Effectively communicate project expectations to project team members and stakeholders in a timely and clear fashion.
  • Facilitate the definition of project goals, tasks, and resource requirements; resolve or assist in the resolution of conflicts within and between projects or functional areas; develop methods to monitor project progress; and provide supervision if necessary.
  • Manage project budgets.
  • Facilitate the definition of service levels and customer requirements
  • Interact regularly with existing or potential clients to determine their needs and to develop plans for delivery. Advocate on behalf of clients and represent clients' needs as appropriate to senior management.
  • Work cross-functionally to solve problems and implement changes.
  • Work with Business Development to negotiate contract terms and conditions
  • Coordinates with engineering, supply chain, quality and operations to assure engineering and programming are developed to meet customer specifications
  • Manages any customer schedule change requests (acceleration or deceleration) by coordinating internally to ensure changes support internal and contractual requirements
  • Responsible for contract review and management; responsible for providing guidance and feedback across leadership and departments in regards contract changes. Proactively manage contractual expirations, continuations, etc. Identify and manage cost issues to meet expected program margins, and manage recovery plans as needed.
  • Responsible for managing progress, identifying and troubleshooting bottlenecks, collecting status, communicating changes and urgent needs, and facilitating cross-functional cooperation to drive internal goals and meet customer requirements
  • Follow a defined, agreed upon project management processes.
  • Present oral and written reports defining plans, problems, and resolutions to appropriate levels of management.
  • Ensures assigned projects are delivered within scope, schedule, budget and quality levels consistent with partner/customer expectations
  • Negotiate project scope changes with customers: Manages project close-out activities.
  • Identify follow-on or related new project opportunities.
  • Understand relationship between project and Company strategic objectives and maximize leveraging activities.
  • More specifically:
  • Define and document project scope, goals and deliverables in collaboration with senior management and stakeholders.
  • Draft and submit budget and recommend subsequent budget changes where necessary.
  • Set and continually manage project expectations with customers, team members and other stakeholders.
  • Identify and manage project dependencies and critical path.
  • Plan and schedule project timelines and milestones using appropriate tools
  • Develop and deliver progress reports, proposals, requirements documentation, and presentations
  • Perform Risk Management and Mitigation in a pro-active fashion.
  • Review and approve all purchase orders, subcontracts as well as changes to the main contract documents.
  • Perform lessons learned when required
  • Accountable for maintaining the target Gross Margin
  • Must be available to the customer
  • Accountable for project scope, quality in accordance with contractual obligations
  • Accountable for project schedule.
  • Accountable for revenue and cash and inventory 
  • Responsible for P/L (Profit/Loss) for each customer and maintain a set of ROS% (Returns on Sales)

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