Senior Executive Assistant

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice. Senior Executive Assistant – Summary We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams at Clio. This role requires an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills. An Executive Assistant at Clio works autonomously day-to-day within a set of established parameters, building strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment, discretion, and the ability to anticipate and communicate the perspectives and preferences of the Executives they support are expected. This position is based out of Toronto and requires in-person presence 2–3 times per week. What You’ll Work On – Responsibilities Contribute to the planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives. Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team. Coordinate team events, support community building, and handle logistical tasks as requested. Manage group-wide meetings and agendas, take minutes, and track action items for the Senior Leadership Team. Review, route, and respond to incoming e‑mail correspondence and organizational requests on behalf of the Senior Leadership Team. Organize, track, and reconcile professional finances and expenses. Coordinate communications and liaise directly with external partners, vendors, and clients. Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team. Maintain a high degree of trust and integrity around the protection of confidentiality. Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team internally and externally. What You May Have – Qualifications 10+ years experience as an executive assistant or a proven track record of success providing administrative coordination. Exposure to senior leaders, business strategy, and decision‑making.High degree of trust and integrity around confidentiality. Collaborative and self‑starter mindset with a bias to action. Flawless written and verbal communication skills, even under pressure. Strong interpersonal skills and capacity to develop high levels of trust. Capacity to multi‑task and excellent time‑management skills. Impeccable attention to detail. Resourceful and able to work independently with a deadline‑oriented mindset. Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur. High level of comfort with new technologies and tools. High degree of professionalism, emotional intelligence, and trust. Demonstrate a keen interest in improving your craft by using AI. What You Will Find Here – Compensation & Benefits Competitive, equitable salary with a top‑tier health, dental, and vision insurance package. Hybrid work environment with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in the office minimum 2 days per week on Anchor Days. Flexible time‑off policy with an encouraged 20 days off per year. $2,000 annual counseling benefit. RRSP matching and RESP contribution. Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years. The expected salary range for this role is $96,900 to $114,000 to $131,100 CAD. Our salary bands are designed to reflect the range of skills and experience needed for the position and allow room for growth at Clio. Diversity, Inclusion, Belonging, and Equity (DIBE) Our team shows up as their authentic selves, united by our mission. We are dedicated to diversity, equity, and inclusion, and are committed to equal employment. We encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process: let us know if you need any accommodation. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs. For official communication, we only use @clio.com email addresses. Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industries: Software Development and IT Services and IT Consulting #J-18808-Ljbffr